Academic Advising & Curriculum Lead

Full Time • Ann Arbor, MI, United States of America

55,000 - 61,000 (Yearly) Added 1 month ago

Summary

LOCATION

Ann Arbor, MI (Hybrid work mode with 3 days in-person and 2 remote days)

QUALIFICATIONS

Bachelor's degree in Higher Education Administration, Area Studies, International Studies, or related field, 3-5 years of experience in higher education administration, demonstrated curriculum management experience, and a commitment to quality customer service and student-centered approaches.

RESPONSIBILITIES

Manage daily operations of the academic advising and curriculum unit, coordinate curricular and academic programs, provide student development and support, supervise staff, oversee budgets, and assist in engagement and promotion events.

INDUSTRY

Higher Education

SHORT DESCRIPTION

The Academic Advising & Curriculum Lead supports academic advising and curricular management for undergraduate and graduate programs at the University of Michigan's International Institute, overseeing operations, student support, and program development.

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume or CV. The cover letter must address the nature of your interest in the position and how your education and/or past work experience has prepared you for this work.

Job Summary

Under the direction of the II Academic Services Manager (ASM), the Academic Advising & Curriculum Lead has wide-ranging responsibilities to support the ASM and the II faculty directors in planning, tracking, supporting, and delivering academic advising, student support, and curricular management for the II's undergraduate and graduate academic programs.

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.

Who We Are

The University of Michigan's International Institute (II) stimulates research and teaching on critical areas of the world and on international issues that cut across world regions and disciplines. The II's 16 centers and programs rank amongst the nation's finest in their respective fields of study and bring together faculty experts from across the U-M campus. The II is home to four undergraduate majors, four minors, five graduate certificates, and one graduate program with six unique specializations. Each year, the II and its centers distribute over $4 million to U-M faculty and students, resulting in approximately 500 awards for international study and research. These awards promote global understanding across the campus and help build connections with intellectuals and institutions worldwide.

Responsibilities*

Specific duties include:

10% Administration/General Operations:

Manages daily operational and administrative functions of II academic advising & curriculum unit
Reviews and implements technology systems and communication strategies planned in alignment with student and academic program needs
Establishes and implements best practices in student services
Manages staffing resources to meet needs of the II Academic Advising & Curriculum sub-unit, via efficient operational practices and robust staff training
Work with Advising team to assure sufficient availability for one-one advising, walk-in advising, pop-up advising, and virtual advising appointments

25% Curricular & Academic Program Coordination:

Performs ad hoc research efforts, including identifying and cataloging best practices and emerging trends in International and Area Studies
Provides higher level faculty and center support for curriculum development, MIRS Admissions and funding, program development, updates on LSA/Rackham policies and guidelines, and drafting policy proposals on behalf of II undergraduate and graduate program faculty directors.
Manages overall curriculum for II programs including communication with centers and programs on what they plan to offer as well as with faculty on preferences for time and day of courses. Once overall curriculum is determined, Lead works with the rest of the team to update the time schedule and arrange meet-togethers/cross lists
Oversees II compliance with Provost's guidelines for course scheduling
Acts on behalf of ASM to administer curricular changes and program updates with the help of advising team
Consults with undergraduate and graduate program faculty directors to provide expert advice on program development in regard to major/minor, subplan, and certificate change and approval processes
Acts on behalf of the ASM to establish & enforce policy, protocols, and processes related to all matters of student services and curriculum coordination in the II
On behalf of ASM, provides status reports on student progress and curricular management, exchanges regular, relevant information with II managers and faculty directors
Directs and develops tracking and reporting systems for collecting, analyzing, and regularly disseminating retention data and student persistence reports
Work with ASM to hire and onboard GSIs for II courses including GSI position description and posting, Application management, Fraction Calculation and Offer Letter creation, GSI orientation, GSI office and office hour arrangements, GSI Key and CCure initiation
Works with ASM to advocate for optimal GSI allocations from LSA Budget and monitor and enforce adherence to LSA Budget GSI hiring and FC best practices.
Works with ASM to develop and administer GSI Orientation in coordination with II faculty and GEO
Works with ASM to plan LEO orientation for new lecturers

25% Student Development & Support:

Works with advising team to identify gaps and develop content related to academic program guidebooks, program administration manuals, and student handbooks
On behalf of ASM, develops and implements advising approaches based upon student-centered and culturally-responsive values
Promotes student learning and development by designing, implementing, and evaluating student advising for undergraduate and graduate programs of study
Supports the ASM by identifying processes or patterns of action that hinder or delay student services
On behalf of ASM, serves as primary contact for students and parents with concerns related to academic program and overall student experience
On behalf of ASM, and in collaboration with II center faculty directors, develops and implements specific strategic interventions for students of concern
Across the II, maintains a standard of sensitivity, understanding, and respect for a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological, and ethnic backgrounds
Offers student advising appointments during peak times as needed to support Advising team

20% Supervision:

Provides daily functional supervision of II Academic Advising & Curriculum subunit of the Academic Services Team: 3 full-time staff members
Provides supervision of 2-3 Graduate Student Staff and works in collaboration with Graduate Coordinator to oversee their work and budget for approximately 40 co-curricular events for II graduate students.
In collaboration with the ASM, provides staff coaching and professional development in alignment with broader Academic Services and II professional development objectives, maintaining consistency for adherence to U-M and LSA expectations
Determines work assignments and balance of workload across Academic Advising & Curriculum subunit: assigns roles, responsibilities, and tasks in accordance with units fluctuating needs
In collaboration with ASM, redistributes work across the broader Academic Services unit (fellowships & grants advisors and administrative support staff) to manage and adjust to the changing service needs of the II

15% Budget/NRC Support:

In consultation with ASM, provides oversight for the Academic Advising Operational Budget, MIRS Program Budget, Rackham Block Grant Budget, FLAS Cost Share Budget, and RMA Cost Share Budget: with a combined total of approximately $200,000 annually
As part of the MIRS Program Budget, supports the graduate student staff to plan and budget for events and submit and track expenses in a timely and accurate manner
Collaborate with ASM and F&G team to fund MIRS students as well as streamline funding notifications (MIRS and Center funding) and budgeting for incoming and returning graduate students.

5% Engagement & Promotion:

Supports the ASM and advising team in planning and executing several key events: II Campus Visit Days, Graduate Student Orientation, and undergraduate events throughout the year.
Works closely with ASM, DGS, DUGS, and Academic Program Specialist to support higher level tasks for II Graduation Ceremony, including but not limited to: Keynote speaker confirmation, coordinating faculty participation, student bio oversight, run of show, and day-of management of the event.
Works with ASM and advising team to implement marketing and promotional plans and maximize outreach efforts

Required Qualifications*

Bachelor's Degree (or equivalent education/experience) in Higher Education Administration, Area Studies, International Studies, or related field
3-5 years of progressive experience in higher education administration
Demonstrated ability to adapt quickly to changing environment
Demonstrated experience in curriculum management
Demonstrated commitment to quality customer service and student-centered approaches

Desired Qualifications*

Master's Degree in Higher Education Administration, Area Studies, International Studies, or related field
Experience advising students and experience in student affairs preferred
Supervisory skills (1-3 year experience leading groups to achieve high standards)
Demonstrated commitment to diversity, equity and inclusion in student affairs
Experience building and maintaining professional relationships, strong interpersonal skills

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Additional Information

The salary range for this position is $55,000 to $61,000. Please note that a higher salary may be offered based on equity and the selected candidate's experience.

This is a hybrid position with 3 days in person and 2 remote days.

As one of the world's great liberal arts colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world.

To learn more about diversity, equity, and inclusion in LSA, please visit lsa.umich.edu/lsa/dei.

To learn more about LSA's Mission, Vision and Values, please visit lsa.umich.edu/strategicvision.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.