Health and Fitness Activations
Administrative And Fulfillment Coordinator - Austin, Tx
LOCATION
Austin, TX (in-person at storage facility in South Austin)
QUALIFICATIONS
Solid experience with Google Drive, MS Office (especially Excel), Dropbox; ability to learn Mac systems; strong project management skills; excellent communication skills; ability to lift packages up to 20 pounds; experience with Shippo and Trello is a plus.
RESPONSIBILITIES
Package shipments, maintain inventory, update employee files, manage return shipments, alert supervisor for low product, drop off shipments, call stores for checks, approve reports, and perform miscellaneous administrative tasks to support the CEO and team.
INDUSTRY
Experiential Marketing (Health and Wellness sector)
SHORT DESCRIPTION
The Administrative & Fulfillment Coordinator will support a fast-paced experiential marketing agency by managing shipments, inventory, and administrative tasks while ensuring effective communication within the team.
Position: Administrative & Fulfillment Coordinator
Description: Health and Fitness Activations seeks an Administrative & Fulfillment Coordinator with Administrative Superpowers to work at a fast-paced experiential marketing agency specializing in clients in the health and wellness space.
Who You Are: Someone who is team-oriented, comfortable working independently, and highly organized. You love tackling problems head-on and finding solutions.
Responsibilities:
- Package shipments
- Maintain inventory
- Update employee files with supplies received
- Update account managers with shipments received
- Alert supervisor when we are low on product
- Drop shipments at FedEx/UPS
- Manage return shipments
- Call stores for scheduling and product checks
- Approve Promomash reports submitted by demo reps
- Miscellaneous administrative tasks to support the CEO and team
- Administrative work can be done remotely with the time required at the storage facility each week depending on shipping needs
Requirements:
- Solid experience with Google Drive, MS Office (particularly Excel), and Dropbox
- Experience with or ability to learn Mac systems
- Proven ability to manage multiple projects at a time while paying strict attention to detail
- Ability to prioritize time-sensitive requests
- Ability to communicate clearly & kindly in both written and verbal communication.
- Ability to move, lift, and package supplies for shipment - Most packages less than 20 pounds
- Experience with Shippo and Trello helpful
- MUST be in Austin, TX – The storage unit is in South Austin
Salary: $50,000 – Health Insurance and SIMPLE IRA available
Shift: Monday – Friday; 40 hours per week
To Apply:
Please be sure to complete all short-answer questions to show why you're a good fit for the role. Applicants will be asked to fill out a profile card and interview via Zoom Video.
Thank you!
Job Type: Part-time
Pay: $50,000.00 per year
Expected hours: No more than 40 per week
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Application Question(s):
- Our company name is Health and Fitness Activations. What does Health and Fitness mean to you?
- What is a new administrative skill or feature you’ve learned in the last 12 months? Example: Learned how to use pivot tables, learned how to edit video on a new program, figured out how to compress a PDF file, etc.
- What's your process for keeping various schedules and tasks organized and prioritized?
- How do you measure success?
Ability to Relocate:
- Austin, TX 78745: Relocate before starting work (Required)
Work Location: In person
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