Administrative And Marketing Assistant

Note: Please do not apply using the “Apply Now” button. Send your resume and cover letter to hiring@jarrettwalker.com, following the instructions in the posting below. Thank you.

JWA is a small consulting firm that specializes in public transit planning. Our clients are mostly local and state government agencies but can include corporations, nonprofits, and other entities. We currently have a staff of 18 people.

We are looking for an Administrative and Marketing Assistant in our headquarters in Portland, Oregon. The successful applicant will need to be highly organized and professional. The job requires one year of relevant work experience and has the potential to grow substantially in responsibility and compensation over time. An interest in urban planning and transit is helpful but not essential.

Starting pay will be in the range of $21-32/hour, depending on skills and experience. Our benefits program includes Gold-level medical and dental insurance, disability insurance, paid vacation, medical leave, 401k matching, and a free TriMet transit pass.

The successful applicant should expect to work from our inner SE Portland office at least two days per week and should be available to work at least 32 hours per week. However, beyond these critical requirements, significant flexibility is available in terms of specific days, hours and work locations.

The job description includes:

Administrative Assistance

• Implementing administrative procedures for a small consulting firm, in consultation with senior staff.
• Performing clerical tasks with patience and attention to detail.
• Supporting the Business Manager in tasks related to billing, time entry, receipts, payments etc.
• Managing basic office needs, including coordination with service providers and/or contractors and occasional assistance to the IT Manager.

Marketing and Proposals

• Helping maintain and improve marketing content, including but not limited to past project descriptions, the firm’s website, Jarrett Walker’s blog and others.
• Helping coordinate and prepare polished proposals (bids).
• Helping us find and track opportunities to submit proposals.

The job requires:

• At least 1 year of prior work experience that demonstrates some of the skills listed above.
• Complete fluency in spoken and written English, including the ability to write clearly and accurately with a friendly but professional tone.
• Ability to communicate professionally by email, web, and phone.
• Ability to do detailed and sometimes tedious tasks with a low error rate.
• Resourcefulness in solving a range of problems.
• Comfort with very open and frank communication within the organization.
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Willingness to “pitch in” and help with whatever needs to be done at the moment.

The following are highly advantageous:

• Prior experience preparing proposals or bids for professional work for government clients.
• Prior experience working in Adobe Creative Suite, ideally Photoshop and InDesign, or similar document preparation and graphics tools.
• Prior experience with accounting software, such as Quickbooks.
• Prior experience with Professional Services Automation software, such as CMap, Oracle or Deltek, or other tools designed to help track time and expenses across multiple projects.

To apply

JWA follows an equal opportunity employment policy and employs personnel without regard to race, color, religion, sex/gender (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, and any other legally protected status.

The initial review of resumes will use a race-blind and gender-blind hiring process. Please provide your name only in the initial email. Your application materials should therefore be anonymized by removing your name and any references to sex, gender, race, or ethnicity.

To that end, please provide:

• Your resume, after removing your name and all indications of race and gender. If quoting people referring to you, please remove pronouns or replace them with they/their/them. If you do not, we will do this for you.
• Provide an email address and phone number as your only contact information.
• Provide a cover letter, also unsigned, explaining your qualifications.

Please submit your resume and cover letter to hiring@jarrettwalker.com. You can also send questions to that address, but please put “question” in the subject line.

This position is open until filled. We aim to respond to all applications within 10 business days (note: responses may be slower between Dec. 20 and Jan. 5).

If your application is of interest, we will contact you to arrange an interview time, and ask you to provide names and telephone contact information for up to three references. References can be anyone you have worked with or know closely, and who can provide examples of how you have demonstrated the necessary skills, including former employers, coaches, volunteer coordinators, professors, colleagues, etc.

Thank you for your interest in this position.

Job Type: Full-time

Pay: $21.00 - $32.00 per hour

Expected hours: No less than 32 per week

Benefits:

• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

People with a criminal record are encouraged to apply

Ability to Relocate:

• Portland, OR 97214: Relocate before starting work (Required)

Work Location: Hybrid remote in Portland, OR 97214