Administrative Assistant

Associated Builders and Contractors, Inc. (ABC)
Greater Tennessee Chapter

Administrative Assistant
Job Description

The Administrative Assistant will be responsible for managing the reception function of ABC, promoting office management support for the organization, supporting the needs of the office, and assisting/learning in the marketing and communication of the chapter and education program. The position will serve in a support role helping to ensure the office runs smoothly and completes ad hoc project requests that come from throughout the organization. The reception function includes answering and directing incoming calls, greeting and instructing visitors, ordering food for office functions, and other administrative duties.
Project support can include various activities including online research, event assistance, record keeping, marketing, communications, and other administrative projects as needed.

Position is supervised by the President/CEO but is a key support role to the Director of Education &
Safety, Membership Director and others as needed.

Ideal Candidate:

The ideal candidate is someone interested in nonprofit management, marketing, communications, and fundraising with the opportunity for quick growth and advancement.

DESCRIPTION OF DUTIES:

Responsibilities:

• Assist in association and education marketing, communications, and social media
• Responsible for planning of yearly board retreat
• Assist in the preparation, organization, and setup of all chapter and education related events
• Assist in the development of promotional materials
• Answer direct incoming calls and inquiries
• Welcome all visitors and guests
• Direct and give visitors instructions by referring to appropriate staff or information
• Manage the office board room and scheduling
• Manage and responsible for the scheduling of association banquet room rentals
• Order food for office functions and assist staff with clean up when necessary
• Receive shipments and deliveries and be responsible for delivery to the appropriate staff person
• Order supplies and keep office stocked with, but not limited to, coffee, food, beverages, paper, etc.
• Research, gather information, and collect data based on the requests of staff
• Responsible for various project work to assist chapter in its mission and vision
• Help in the recruitment or scheduling of contact with high school counselors to have meetings on work-based learning programs
• Responsible for managing or assisting, at the discretion of the Director of Education, in our spring bus trips of high school juniors/seniors to the academy in Nashville.
• Make Political Action Committee fundraising calls when needed
• Responsible for drafting language for event recaps for website blog and newsletter

• Assist in the drafting of any letters, op-eds, blog posts
• Assist in the drafting and/or editing, proofreading of various communications, including, but not limited to: o Stories bi-weekly newsletter

o Website copy o Marketing communications o PowerPoint presentations o Event scripts o Social media assets

• Assist with setup of events and registration for ABC events, educational classes, and meetings in

ABC’s Association Management System, Growthzone

• Liaison to any building tenants and responsible for any issues with building maintenance.
• Maintain organization of copy room
• Keep minutes at chapter board meetings

Preferred Education:
Degree in Marketing & Public Relations

Qualifications and Experience

• Demonstrated writing, copywriting and proofreading skills
• Basic knowledge of AP Style
• Bachelor’s or associate degree or study with coursework in journalism, marketing, digital media, political science and communications
• 1-2 years of related work experience
• Strong project management skills with the ability to multitask, be very organized, and prioritize on tight deadlines.
• Tech savvy; experience with email marketing systems and social media tools

Specialized Skills:

• Customer service experience.
• Computer skills in Microsoft Office including Outlook, Excel, Word, and PowerPoint.

Experience Required:

• 1-2 years of experience.

POSITION REQUIREMENTS

To achieve our mission, we hire energetic and fun-loving individuals who possess the following skills:

• Professional demeanor and presentation of self.
• Ability to communicate and work effectively with a variety of different people.
• Organizational awareness and resourcefulness with an understanding of whom to engage for resolving issues.
• Ability to organize and manage several priorities simultaneously while working under pressure and deadlines.
• Writing and verbal skills.
• Self-starter and highly organized.
• Coordination of projects, meetings and/or events a plus.
• Strong organization, multi-tasking and time management skills.
• Effectively utilizes tools/resources to work efficiently.

• Ability to take ownership of a process and to use problem-solving skills to resolve issues.
• Demonstrates the highest level of personal and ethical standards.
• Work accurately with close attention to detail.

IMPORTANT NOTICES

Nondiscrimination:

• It is the continuing policy of ABC to take affirmative action to assure equal opportunity for all current and prospective employees without regard to race, color, national origin, ancestry, age, gender, gender identity or expression, sexual orientation, personal appearance, marital status, familial status, family responsibility, pregnancy or other pregnancy-related conditions, childbirth, disability, military/veteran status, citizenship status, religion or political affiliation, past convictions or incarceration, prior psychiatric treatment, or any other status protected by federal or state law, local ordinance or Executive

Orders. ABC is an Equal Opportunity Employer.

Disability Specifications:

• ADA: ABC will make reasonable accommodations in compliance with the Americans with Disabilities

Act of 1990.

Physical Demands:

• While performing the responsibilities of the position, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision. Must be able to lift and carry 25 pounds.

Work Environment:

• This position is performed in a typical office environment. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and vehicles. The noise level in the work environment is usually quiet to moderate.

Job Type: Full-time

Pay: $35,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person