Administrative Assistant

Job Overview

Philly Photo & Philm is a young and quickly growing company specializing in photography and video production for a variety of clients in events, marketing, schools, and sports.

We are seeking a versatile and proactive Administrative Assistant to join our team. This pivotal role combines elements of customer service, studio operations, marketing, and business coordination. The ideal candidate will be a highly organized, detail-oriented individual with a passion for both creative and operational aspects of the business.

Key Responsibilities:

Social Media & Website Management

• Understand and represent our brands and partners.
• Develop and create engaging content that reflects our brand identity and that of our partners.
• Manage and grow our social media presence by responding to all online messages and engage with other online brands and potential clients.
• Maintain and update our storefront and website to ensure an engaging user experience.

Communications

• Create email marketing campaigns through our CRM and other mass marketing platforms
• Maintain and update marketing lists ensuring the correct audience is receiving relevant information
• Create proactive emails and email campaigns that inform our customers of progress, updates, and/or sales
• Answer emails coming into our account properly and quickly or forward emails to the proper person
• Connect with various corporate organizations around our region and solicit our services
• Organize and maintain customer database
• Organize and maintain company paper and digital documents.

Studio Operations:

• Oversee day-to-day studio functions, including maintenance and organization.
• Schedule and manage studio bookings, ensuring efficient use of space and resources.
• Coordinate with staff and freelance photographers/videographers.
• Plan and manage the schedules of studio staff and resources.
• Ensure timely and efficient allocation of equipment and personnel for shoots.
• Oversee compliance with client contracts and company policies.
• Manage and monitor project deadlines to ensure timely delivery.

Event Participation:

• Attend events with the photo booth, providing setup, operation, and customer interaction.
• Promote studio services and capture event photos/videos.
• Assist photographers/videographers on jobs

Business Tasks:

• Oversight of Zoho One platform and applications. Manage all data entry for all aspects of business.
• Handle tasks such as scheduling and employee records.
• Perform accurate data entry tasks and maintain client databases.
• Ensure all documentation is up-to-date, properly organized, categorized, labeled, and easily accessible.

Qualifications:

• Experience in sales and marketing.
• Proficiency in graphic design tools such as Canva, Photoshop, and Illustrator.
• Strong understanding of social media platforms and their usage.
• Excellent content creation and communication skills.
• Passion for our services and products.
• Experience in photography.
• Ability to plan and execute marketing campaigns and promotional events.
• Strong organizational and project management skills.
• Excellent communication and interpersonal skills
• Ability to work independently and collaboratively as part of a team
• Strong leadership and management skills
• Experience in administrative tasks and customer service.

Personal Attributes:

• Creative and innovative thinker.
• Strong interpersonal and communication skills.
• Self-motivated and able to work independently.
• Passionate about marketing and brand development.
• Detail-oriented and highly organized.
• If you are a dynamic and driven individual with a passion for sales and marketing, along with skills in photography and administrative support, we encourage you to apply and join our team in promoting our brands and services to a wider audience.

Hours and Compensation:

• Full-time position - 32-40 hours per week.
• Competitive hourly wage (Starting $18.50/hr to $27.83/hr)
• Opportunities for professional development.
• Collaborative and creative work environment.
• Potential for growth within the company.

Job Type: Full-time

Pay: $18.50 - $27.86 per hour

Expected hours: 32 – 40 per week

Benefits:

• Employee discount
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Evening shift
• Monday to Friday
• Weekends as needed

Experience:

• Digital marketing: 5 years (Required)
• Photography: 4 years (Required)

License/Certification:

• driver's license and own reliable transportation (Required)

Ability to Commute:

• Blackwood, NJ 08012 (Required)

Willingness to travel:

• 50% (Required)

Work Location: In person