Administrative Coordinator, Sales

Are you driven, impatient, and a friendly communicator? Are you good at reading people and situations effectively? Do you find it easy to influence people to accept change or new ideas and to get others to cooperate? Do you like to think out loud sometimes, while at other times you prefer to quietly think things through? As an impatient person, do you need to take a break from time to time because you overwhelm people with your speedy delivery?

If you’re an optimist who is happiest when you’re in an environment where you get to interact with others and help solve their problems, then we need to talk…

Frazer, a leading builder of emergency medical vehicles, is currently seeking an Administrative Assistant, Sales to join our team. The Administrative Assistant, Sales at Frazer will report to the Sales Operations Manager and have a dotted line of responsibility to the VP of Business Development and the Marketing Manager. The primary objective of this position is to provide essential administrative support and coordination to facilitate the daily operations of the entire sales and marketing team.

This position is expected to actively live out Frazer Core Values while working with Frazer employees, vendors, and customers to help achieve team, department, and corporate goals. Responsible for learning and reinforcing safe and proper work procedures while actively following Frazer Safety programs and other policies outlined in the Employee Handbook.

What Does a Week in the Life of the Administrative Assistant, Sales Look Like?

• Provide administrative support to the Sales and Marketing management team.
  • Schedule, presentation materials, minutes, catering or restaurant reservations.
  • Prepare documents and/or spreadsheets.
  • Field incoming emails and phone calls appropriately.
  • Research and data collection.
• Manage license applications, tracking, and renewals for Sales and Marketing.
• Assist in the coordination and preparation of bid submissions.
• Manage dedicated conference room scheduling, readiness, and supplies efficiently.
• Organize and maintain shared drives and directories for dealer partners, vendors, Sales and Marketing teams.
• Assist with the maintenance of data management systems to ensure information is accurate and up-to-date.
• Welcome guests as needed.
• Work with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.

Other Duties:

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee in this role. Duties, responsibilities and activities may change at any time with or without notice.

Required Education and Experience:

• High School Diploma or equivalent with administrative/operational support preferably in manufacturing operations or office environment
• Good knowledge of general/standard administrative/manufacturing operations procedures and methods to successfully complete the duties of the job preferred
• 3-5 years experience working with Google Suite or Microsoft Office
• Knowledge of Syteline preferred, not required
• Excellent time management and ability to multi-task and prioritize daily work
• 3-5 years related administrative experience supporting multiple teams
• Ability to effectively communicate ensuring all duties are completed with accuracy and high quality in a timely manner
• Punctuality and good attendance are required

Preferred Education and Experience:

• AA, AS or Bachelor’s Degree and/or administrative certification

What's it like to be a part of the Frazer Family?

Frazer is a fast-paced company that is creating some of the most innovative vehicles in the world. You'll find a unique team of individuals who continue to push the boundaries of what is possible in the Healthcare and EMS space. A diverse team, a great culture, and a positive work environment are just some of the things that make working at Frazer so rewarding.

What Kind of Employees Thrive at Frazer?

Frazer is a company with a diverse group of employees from all over the world. Frazer welcomes employees with all types of backgrounds, cultural and socio-economic backgrounds. If you are hard working, honest and drug-free, you will love working at Frazer.

Safety & Drug Policy

Employee health and safety is a priority here at Frazer. We're committed to providing a safe, secure and productive environment for our Frazer family.

To help with this, we perform thorough background checks during the hiring process for all candidates. Convictions will not disqualify you from employment at Frazer, but failure to tell us about it up front will. Also, Frazer has a zero tolerance drug use policy and you must pass a pre-employment drug screen. If you can’t pass it, we’re not the place for you.

A True Culture

Frazer is a company that relies on its core values and the drive of its people. With a focus on longevity and employee success, Frazer welcomes its employees to push the envelope and drive improvement across all aspects of the company. At Frazer, you can unleash your potential!

Employee Driven Benefits

At Frazer, we take pride in listening to what our employees want in benefits. We've come up with a unique set of employee benefits and designed them around our culture.

• Weekly paycheck, so you can shop every Friday!
• Health Care Insurance
• Dental/Vision Benefit options
• 401k plan with a company match!
• Disability Insurance
• Paid Time Off that begins accruing your first day of employment
• Ten paid company holidays and ability to take time off during company shut down from Christmas to New Year’s Day!
• Self-serve micro market on site for lunch and snack choices
• Flexible Work Schedules
• Professional development and skills training
• Free Life Skills Training such as financial wellness classes

How Performance is Evaluated

Communication and collaboration are key at Frazer and we encourage an environment filled with positive feedback and constructive criticism, to unleash your potential for real professional growth! We use things like self-evaluations, group reviews, and quarterly check-ins to help define a clear path to success. You will also have an opportunity to give feedback to peers to help them to grow in their roles as well.

Skills (to Pay the Bills)

Here's a list of a few competencies that the Administrative Assistant, Sales at Frazer should have…

• Excellent communication skills, both written and verbal
• Task oriented
• Empathetic
• Intuitive
• Team oriented
• Well organized and able to juggle multiple projects and shifting priorities
• Great attitude and a sense of urgency
• Able to provide support for a fun and dynamic team with varying personalities and communication styles

Software Knowledge

Also, here are a few software packages that the Administrative Assistant, Sales would eventually need to be versed in. Don’t worry . . . we expect some on-the-job training.

• Google G-Suite (Gmail, Documents, Drive, Spreadsheets, etc.)
• UKG (HRIS)
• ERP Syteline experience

Oh, and $alary

Of course, we didn't forget salary… Frazer offers competitive pay and this role will start with a salary between $26.00 to $31.00 per hour depending on education, certifications, and experience.

Work Schedule

The Administrative Assistant, Sales will work Monday - Thursday 7:30AM-5:00PM, Friday 7:30AM-11:30AM. Late afternoon/evening/weekend hours may be required as needed. Work schedules may change to accommodate production needs.

Application Process

If this sounds like a great opportunity to you, visit our website to complete the following steps:

• Online application
• Resume and optional cover letter
• Culture Index Survey - as part of our process, please take this short survey (5-12 minutes to complete) on a computer, tablet, or laptop NOT a smart phone. It does not always function properly on smart phones and is difficult to see. Also, please take the survey in your native/first language (there are multiple choices besides English in the drop down menu if needed).

Culture Index Survey Link

Thanks again for your interest in Frazer. Should your skills and qualifications meet those of the position, we will contact you further. Please check your email for further application status updates.

We look forward to hearing from you!