Administrative/Personal Assistant

Position: Administrative Assistant for Dr. Jill Waibel
Location: Miami, FL (Kendall/South Miami & Coconut Grove locations)

About Us:
We are a busy dermatology and research center with two locations, led by a world-renowned dermatologist. We are looking for a highly organized and proactive Administrative Assistant to support Dr. Waibel and our leadership team. This role offers an opportunity to work in a fast-paced environment where no two days are the same.

Job Summary:
The Administrative Assistant will play a key role in keeping day-to-day operations running smoothly. You’ll help with scheduling, correspondence, and organization, while also assisting with travel, marketing activities, and general office support. This is a hands-on position where you’ll get to work closely with our team and be part of exciting projects.

Key Responsibilities:

• Schedule Coordination: Help plan and organize Dr. Waibel’s schedule, including appointments, meetings, and events.
• Travel Arrangements: Book and coordinate travel for conferences and meetings, both locally and internationally.
• Correspondence: Manage emails, phone calls, and messages, ensuring everything is addressed in a timely manner.
• Marketing Support: Assist with social media updates, newsletters, and creating content like videos or posts for our platforms.
• Clerical Support: Perform general office tasks such as scanning, copying, organizing documents, and managing supplies.
• Event Assistance: Help organize special events and occasional errands to support the team.

What We’re Looking For:

• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office and other basic computer programs.
• A positive attitude and the ability to adapt to a fast-paced environment.
• Prior experience in an administrative or assistant role is a plus, but we’re happy to train the right person.

Why Join Us?

• Be part of a supportive and collaborative team.
• Work in an exciting environment with opportunities to learn and grow.
• Play an important role in helping us provide exceptional patient care and run a successful practice.

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• 401(k)
• Employee discount
• Health insurance
• Paid time off

Schedule:

• 10 hour shift
• 8 hour shift

Experience:

• Personal/Office Assistant: 2 years (Required)

Language:

• English (Required)

Ability to Relocate:

• Miami, FL 33133: Relocate before starting work (Required)

Work Location: In person