Admin/Marketing Assistant

About Us:

We are a local owned test prep business dedicated to helping students achieve their academic goals. We specialize in personalized, high-quality test preparation services for standardized exams, SAT and ACT. We pride ourselves on creating a supportive and engaging learning environment for students, and we’re looking for a motivated and detail-oriented Admin/Marketing Assistant to join our team.

Position Overview:

The Admin/Marketing Assistant will support the day-to-day operations of the business by managing administrative tasks, coordinating marketing efforts, and providing customer service to our students and their families. The ideal candidate will be a proactive, well-organized individual with a passion for education and an interest in marketing. This is a dynamic, hands-on role that offers an opportunity to make a meaningful impact in a small, growing company.

Key Responsibilities:

Administrative Support:

• Answer phones, respond to emails, and manage general inquiries from prospective students and parents.
• Schedule student sessions, follow up on leads, and assist with coordinating tutoring appointments.
• Maintain student records and update databases to track student progress and billing information.
• Assist with invoicing and payment processing, ensuring accurate records.
• Organize and maintain office supplies and materials.
• Assist with basic bookkeeping tasks, as needed.

Marketing Support:

• Consult with Marketing agencies to coordinate content creation for the company website, blog, social media channels (Facebook, Instagram, etc.), and affiliate marketing.
• Help plan and execute local marketing campaigns to promote upcoming test prep programs, workshops, and special offers.
• Monitor and update social media platforms, ensuring consistent branding and engagement with followers.
• Track the performance of digital marketing efforts (email, social media, etc.) and generate reports.
• Assist with the creation of marketing materials, such as flyers, brochures, and advertisements.
• Help with community outreach and partnership building (local schools, educational events, etc.).

Customer Service:

• Provide a friendly and helpful experience for students and parents, both in person and via digital channels.
• Address student and parent questions or concerns promptly, escalating issues as needed.

Qualifications:

• High school diploma required; associate or bachelor’s degree preferred.
• Previous experience in administrative or marketing roles is a plus.
• Experience in an educational setting or with test prep is also a bonus.

Skills:

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Basic knowledge of social media platforms (Facebook, Instagram, etc.) and digital marketing tools such as Canva and photoshop and plus.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Attention to detail and ability to handle sensitive information with discretion.

Job Type: Part-time

Pay: $25.00 - $30.00 per hour

Expected hours: 20 – 40 per week

Benefits:

• Flexible schedule
• Referral program

Schedule:

• Choose your own hours
• Day shift

Experience:

• Marketing: 1 year (Preferred)

Ability to Commute:

• Montclair, NJ 07043 (Preferred)

Work Location: Hybrid remote in Montclair, NJ 07043