Admissions Administrative Assistant

Part Time • Ann Arbor, MI, United States of America

nan - nan (Yearly) Added 1 month, 3 weeks ago

Summary

LOCATION

Ann Arbor Campus, Ann Arbor, MI (Onsite)

QUALIFICATIONS

Bachelor's degree from an accredited college or university, excellent organizational and interpersonal skills, ability to communicate effectively, maintain confidentiality, and manage multiple tasks simultaneously.

RESPONSIBILITIES

Provide executive administrative support to the Assistant Dean, manage communications and scheduling, assist with admissions processes, and represent the office professionally to staff and prospective students.

INDUSTRY

Higher Education Performing Arts

SHORT DESCRIPTION

The Admissions Administrative Assistant supports recruitment and enrollment efforts at the University of Michigan's School of Music, Theatre, & Dance, providing critical administrative and project support in a diverse and dynamic environment.

Job Summary

Note: To be considered for this position, candidates must include a cover letter specifying their interest in and qualifications for this position. The cover letter should be the first page of your resume and uploaded as one document.

As a comprehensive performing arts school set in one of the world's finest public institutions of higher education, the School of Music, Theatre, & Dance (SMTD) is deeply engaged in the creation, practice, scholarship, and pedagogy of music, theatre, and dance. We aim to provide leadership, nationally and internationally, in all three fields. We assert and celebrate the value of the arts to the mission of the University of Michigan. Further, SMTD is strongly committed to diversity and inclusion as a means of achieving and sustaining excellence.

The Admissions Administrative Assistant will play a vital role in the recruitment and enrollment of students at the University of Michigan School of Music, Theatre, & Dance. The STMD Office of Admission strategically guides SMTD efforts in recruiting, admitting, and enrolling an artistically and academically talented, geographic, socioeconomic, and holistically diverse undergraduate and graduate class currently representing thirty one states and eleven countries. The Admissions Administrative Assistant will provide critical executive administrative, special project, and office support centered around SMTD's enrollment management plan and educational mission.

This position reports directly to the Assistant Dean of Admissions, Financial Aid & Enrollment Management. As a key member within the Enrollment Management team, the Admissions Administrative Assistant will work closely with offices including but not limited to the Office of Undergraduate Admissions, the Office of Financial Aid, Rackham Graduate School, and SMTD Advancement and Marketing. The ideal candidate will have a deep commitment to student success, a dedication to working with applicants from diverse backgrounds, and the adeptness to navigate technologies used to support student recruitment and enrollment.

Responsibilities*

Executive Administrative Support (60%)

Manage Asst. Dean's calendar; coordinate complex calendars including scheduling meetings and conference calls, exercising discretion and judgment as it relates to accepting invitations and setting meetings; schedule Admissions team meetings.
Help manage Asst. Dean's email; prepare, draft, edit, and finalize emails and communications, including proposals, letters, memos, presentations, meeting minutes, or other materials.
Prepare for upcoming meetings and deadlines; anticipate needs, provide preparation materials; prepare follow up meeting notes and action items, track items to ensure completion; facilitate arrangements for guest presenters.
Make travel arrangements; prepare agenda accordingly.
Prepare expense reports for the Asst. Dean; obtain receipts and submit reports.
Extract and compile data, create reports as needed.

Admissions Administrative Support (40%)

Represent the office in a professional manner; engage with walk in visitors such as staff, faculty, students, and prospective student visitors.
Manage office supplies, order as needed; report to faculties any issues with office space or requests for space.
Process Admissions financial transactions and invoices; reconcile admissions accounts, investigate any finance issues, and provide finance reports when needed.
As needed, assist with processes related to applications, i.e., processing hard copy and electronic credentials.
Manage the annual admissions reports, ensure completed and submitted on time.
Assist with ad-hoc projects, as needed.

Required Qualifications*

Bachelor's degree from an accredited college or university.
Excellent organizational, problem-solving, and interpersonal skills including the ability to work collaboratively in a team environment is necessary.
Candidates must have the ability to communicate effectively with all levels of personnel as well as with prospective students and families. Strong written and oral communication skills are essential, including the ability to exercise tact and diplomacy, and the ability to maintain confidentiality in matters of a sensitive or confidential nature. Must have the ability to think clearly and speak effectively in difficult situations.
Ability to work with sensitive information, maintain confidentiality and use discretion.
Ability to pay close attention to detail; keep and maintain accurate and detailed reports and records.
Ability to meet deadlines, work under pressure and with frequent interruptions.
Ability to prioritize work and handle multiple tasks simultaneously.
This position routinely moves promotional materials weighing up to 50 lbs to various locations.

Desired Qualifications*

Experience in, and/or understanding of music, theatre, and/or dance.
An understanding and appreciation of higher education and the diverse cultures of the schools and colleges within the University.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Additional Information

Candidates for this position must be legally authorized to work in the United States. Visa sponsorship is not available for this position.

Background Screening

A pre-employment background check must be conducted before a candidate may receive a firm offer of employment to a staff position at the University of Michigan.