Alumni Engagement Officer, Alumni Relations

Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 12861
Full/Part Time: Full Time

Org Marketing Statement

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 35,000 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property - for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UTSA Today or on X (formerly Twitter), Instagram, Facebook, YouTube or LinkedIn.

In 2024, the UT System Board of Regents authorized UT System to begin integrating UTSA and UT Health San Antonio into one unified institution, establishing a world-class university that integrates academic, research, and clinical excellence to build a profoundly impactful university of the future. Driven by a vision for growth and impact, this merger will expand capacity to offer robust undergraduate and graduate programs, attract top-tier faculty and staff, develop innovative initiatives, and elevate transdisciplinary research to address the evolving needs of the region.

Posting End Date: Applications will be accepted through 11:59 PM CDT on 01/04/2025. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range: Up to $40,000 annualized with flexibility, commensurate with education, experience and qualifications.

Hours: up to 40 hours per week, exempt.

Required Application Materials:

• Resume and Cover letter are required.

Essential Functions

Job Summary

The UTSA Office of Alumni Programs seeks a highly-organized, collaborative, and solution-oriented individual to serve as an Alumni Engagement Officer. Specific responsibilities will include, but are not limited to:

Core Responsibilities

• Initiates, plans, develops, schedules, and manages on and off-site, virtual and in person engagement and fundraising events to include coordination of logistical and operational needs, budget management, programming, marketing and communications development.
• Manages and coordinates alumni volunteer engagement for organizational, university and community programming
• Collects, records and tracks event and volunteer program datapoints identified for alumni engagement metrics
• Coordinates financial transactions, including budget tracking, invoicing and billing submissions for events and volunteer programming
• Oversees and manages programming and event equipment and inventory
• Acts as a liaison with internal and external stakeholders to coordinate and facilitate event and programming needs.
• Supervises work study student(s) and intern(s) as applicable; provide leadership, training, and ongoing coaching/feedback.
• Performs other duties as assigned.

Required Qualifications

• Bachelor's Degree from an accredited institution.
• Two years of experience in external relations, alumni engagement, development, or related area.
  • Additional education/experience may substitute for experience/education on a one for one basis.
• Excellent written and verbal communications skills.
• Understanding of individual alumni needs and perceptions.
• Understanding of identification, cultivation, solicitation and stewardship process.
• Proficient in Microsoft Office Suite.

Preferred Qualifications

• Experience in events management.
• Similar experience in higher education or non-profit atmosphere.
• Experience with Raiser's Edge.

Additional Information

• UTSA is a tobacco free campus.
• This is a security sensitive position. Employment is contingent upon a successful background check.
• Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Working Conditions

• Occasional evening and weekend work will be required. Must be able to work hours with a flexible schedule.
• Ability to travel to and from events, meetings, training sessions or other business-related events.
• Office environment; requires use of personal computing equipment, telephone, multi-functioning printer and calculator.

Physical Demands:

• Exerts up to 40 lbs occasionally, such as for setup and takedown for events.
• Walking and standing - occasionally.
• Sedentary work; sitting most of the time.
• Walking and standing - occasionally.

This position will require working both remotely in Texas and on campus (approximately five or more days on campus per month). Travel and parking expenses are the employee's responsibility. Applicants must be adaptable and open to working in both environments.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.