Autism Summer Camp Program Coordinator

The Autism Society of Minnesota (AuSM) is seeking a Camp Program Coordinator to organize and administer accessible and inclusive summer camps for autistic youth and adults in multiple locations. This is a hybrid role with remote work and two days per week collaborating with our neurodiverse team at our St. Paul, MN office. This position includes at least 6 weeks on-site at camps during the summer.

Position Description

The Camp Program Coordinator reports to the Deputy Director and is a member of the Program Department. This position provides support to and works closely with On-Site Camp Directors. This position’s core responsibilities focus on the successful planning and execution of these programs and will require project management, leadership, training, and communication skills. AuSM has provided inclusive and accessible summer camps for autistic people since 1977. This highly visible position includes growth opportunities and greatly influences the public perception of the organization.

Responsibilities

• Manage relationships with On-Site Camp Directors, who are temporary independent contractors primarily responsible for program delivery.
• Coordinate partnerships with camp facilities and program partners, including Camp Knutson, True Friends, and others, to ensure that annual contracts are completed and accurate for dates, services, accommodations, expenses, and staffing.
• Recruit and hire qualified and sufficient staff and volunteers to successfully operate all camp programs, which includes conducting phone interviews, making verbal offers, and monitoring contract agreements.
• Supervise a large group of independent contractors serving as Camp Counselors, Cabin Leaders, Camp Nurses, etc.
• Coordinate supervision of camp staff with On-Site Camp Directors to ensure each seasonal worker receives adequate training, on-site coaching, and documented performance feedback.
• Ensure all camp staff undergo background checks and complete any required documentation before, during, and after onboarding.
• Collaborate with On-Site Camp Directors and program partners to ensure camp programming is adequately planned and ready for the start of the camp season.
• Work with the Deputy Director to develop and monitor annual camp program budgets.
• Work with the Deputy Director to complete payroll according to a pre-determined payroll schedule.
• Manage timely payment of expenses, including purchasing materials, approving invoices, and reconciling credit card expenses.
• Support sustainable program funding by researching funding opportunities, supporting proposals, and submitting report narratives and program data to the Advancement Team.
• Communicate with campers, camp staff, parents, and caregivers of campers, third-party payers, and other stakeholders.
• Recruit participants for camp programs by assisting the Director of Marketing and Communications with the development and distribution of marketing materials and serving as the primary point of contact for the community.
• Manage the online registration application forms with Camp Brain and facilitate the lottery to select campers equitably and place remaining applicants on the waiting list.
• Coordinate camper registration payments and support the Finance Director to collect third-party payments for campers using public support funding.
• Collect applications for scholarships and fee waivers, then process support requests to allocate funds according to need. Communicate the results of the lottery and waiting list to all stakeholders.
• Develop and implement a program evaluation, training, and continuous improvement strategy to ensure high-quality camp programs.
• Review Camp Policies and Procedures annually and implement any required changes that support the continuous quality improvement of the camp programs.
• Ensure compliance with grant requirements and all applicable local, state, and federal regulations, related to the operation of the summer camp programs.
• Facilitate an annual debrief with On-Site Camp Directors, partners, and other key stakeholders to identify opportunities for improvement.
• Work with the Director of Marketing and Communications to set up secure private access to photos taken during camps via the Cluster Photo Sharing application. Coordinate the exclusion of any participants who have not provided consent for photography and multimedia.
• Maintain camp stakeholder information in Salesforce, Camp Brain, Gusto, and any other applicable database.
• Lead camp training sessions or promotional presentations as needed.
• Support other departments in the execution of events hosted by the organization.
• Other duties as assigned.

Required Skills

• At least 3 years of prior experience in youth development, recreation, disability services, or autism-related functions.
• Ability to establish a strong rapport with various stakeholders, including verbal or written communication skills.
• Strong organizational skills including attention to detail, project planning, time management, and analysis.
• Excellent customer service and project management skills.
• Proficiency with Microsoft Office Suite, Apple Computers, Salesforce, and web-based applications.
• Understanding of camp operations and programs.
• Knowledge and understanding of autism and the disability community.

Preferred Skills

• Direct experience working with AuSM Summer Camp Programs is highly valued.
• A bachelor’s degree or comparable experience is preferred, but not required.
• Inclusive values and experience working with the neurodivergent community.
• Experience working in the nonprofit sector.
• Ability to multitask and adapt to changes.
• Demonstrated success working independently and collaboratively.
• Experience seeking and writing grants and managing budgets preferred.

Position Details

• $45,000 per year.
• St. Paul, MN.
• Full-time, exempt
• Includes 6 weeks on-site at camp during the summer.
• Hybrid position with remote work and two in-person days per week.
• Flexible schedule with occasional evenings and weekends.
• Comprehensive benefits include:
• Flexible work schedule in a hybrid work environment.
• Health, dental, and vision insurance.
• Optional health savings account (HSA).
• Basic term life insurance.
• Short, and Long-term disability insurance.
• 401k retirement plan.
• Up to 35 days off per year (15 vacation days, 6 sick days, 12 holidays, and 2 personal days).

About the Autism Society of Minnesota

Established in 1971, the Autism Society of Minnesota (AuSM) is a 501(c)(3) nonprofit organization whose mission is to create connections, empowering everyone in the Autism community with the resources needed to live fully. AuSM seeks to enhance the lives of all who are a part of the Minnesota autism community, with a fundamental commitment to advocacy, education, support, collaboration, and community building.

At AuSM, equity and inclusion are central to our mission. Bringing diverse perspectives together supports strategic creativity for meeting challenges and focusing on growth. We strive to develop a workplace that reflects the communities we serve – in age, gender identity, race, sexual orientation, physical ability, neurodiversity, and ethnicity. We value our team members and want everyone to feel confident bringing their full, authentic selves to work.

AuSM employs many people with disabilities and understands that qualified applicants may require reasonable accommodations to be successful. If you require accommodations for the interview process, please contact humanresources@ausm.org.

Please apply at https://jobs.gusto.com/postings/autism-society-of-minnesota-ausm-camp-program-coordinator-bd22658c-cdde-4c38-85c8-f0de97ccde51

Job Type: Full-time

Pay: $45,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: Hybrid remote in Saint Paul, MN 55114