Best Site Program Coordinator

Position Summary

This is a 6 hour per day position. Hours are from 10:30am - 6:30pm Monday - Thursday with occasional meetings on Fridays. The BEST Site Coordinator works with BEST staff, School Site staff and community partner staff to operate a robust after school program for students.

Preferred candidates will have experience in an educational setting, coordinating programs and working with a variety of staff and students. In addition bilingual candidates are preferred.

Plan, organize, coordinate and participate in the evaluation of school district afterschool programs to meet the needs of students. This position work collaboratively with students, staff, schools, community partners, and families to develop, implement, and promote high quality educational programs to promote student growth and increase student achievement.

Essential Functions:

1. Recommend and assist in the implementation of program goals and objectives.
2. Implement program guidelines and procedures.
3. Plan, prioritize, assign, instruct, coordinate and review the work of afterschool program staff, volunteers and interns involved in the areas of assignment.
4. Participate in recruiting, hiring, training, and providing technical supervision to afterschool staff.
5. Provide information and answer questions for the public; investigate complaints to recommend and implement corrective actions as necessary to resolve complaints.
6. Plan, develop, coordinate, implement, and evaluate academic and recreation before/after school programs and services.
7. Market and promote programs and services including the preparation of fliers, newsletters, pamphlets, brochures, and public speaking.
8. Work cooperatively with community partners and other agencies to provide a balanced program.
9. Research, develop, prepare, and present various reports on programs and activities. Ongoing collection of data to ensure efficiency and effectiveness of program goals and objectives.
10. Monitor and evaluate program budgets. Assist in budget preparation and monitor and control expenditures; the preparation of cost estimates for budget recommendations; development of justifications for budget items.
11. Monitor program compliance with laws, rules, regulations, and policies related to provision of program services.
12. Ensure the safety of patrons, general public, equipment, vehicles by identifying and implementing risk management procedures and practices.
13. Coordinate the scheduling and reservation of District facilities for use.
14. Recruit volunteers through effective marketing techniques.
15. Promote programs through culturally competent outreach projects such as holding open houses, hosting tours, and community presentations.
16. Facilitate trainings for afterschool staff as needed.
17. Coordinate and facilitate monthly staff meetings.
18. Collaborate with other School Program Coordinators and other staff to provide coordinated, successful, and effective programming.
19. Work effectively with site administration and staff to identify students for the program.
20. Manage and coordinate all aspects of registration processes, transportation, and meal programs.
21. Create and implement an effective student behavior management system in accordance to school district policies and best practices.
22. Ensure equity in provision of programs and ensure diversity in all programming and staffing aspects in accordance with district policy.
23. Attend work daily in order to carry out and discharge all other essential functions of the position.
24. Ensure compliance with all applicable local, state, and federal laws and regulations.
25. Maintains regular and prompt attendance.
26. Performs other related duties as assigned.

Required Knowledge, Skills and Abilities

1. Knowledge and ability to work effectively with all students with particular attention to the physical, academic, emotional, and social needs of youth.

2. Ability to outreach and program for a diverse variety of student needs including language, academics, ability, income-level, familial status, gender, race, ethnicity, and sexual orientation.

3. Strong organizational skills and the ability to plan, prioritize and coordinate programs and staff.

4. Ability to speak and present information to a variety of audiences.

5. Strong positive interpersonal skills, mediation skills, problem-solving skills, and the ability to communicate effectively, both orally and in writing.

6. Ability to work in a culturally competent and effective manner with diverse groups of people including but not limited to staff, volunteers, administrators, and the general public.

7. Ability to exercise diplomacy and sound judgment in confronting and resolving conflicts and complaints.

8. Ability to work independently with minimal direct supervision.

9. Adaptability to organizational, supervisory, community, and program changes.

10. Responsive to diverse and ever changing needs of the program, district, and public.

11. Ability to control expenditures.

12. Ability to effectively market programs and services.

13. Ability to use current office technology and equipment (e.g., computer systems, fax, copiers, etc.)

14. Ability to acquire First Aid certification upon request.

15. Experience differentiating practices for diverse populations.

16. Ability to work effectively and collaboratively with diverse students, staff and community populations.

Minimum Qualifications

1. Must be Highly Qualified according to No Child Behind (NCLB); AND
2. Graduation from a two year college with major course work in education, community services, human services, recreation, public administration or related field; and at least two years of experience in recreational programming, social services, human services, community services or related areas; OR
3. Graduation from a four year college or university in education, community services, human services, recreation, public administration or related field; OR

Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the job. Assessment and approval of variations is performed by the Human Resources Department.

Bilingual proficiency and/or multicultural experience strongly preferred.

To view the complete job description visit: https://www.4j.lane.edu/hr/jobdescriptionsandclassif/classifieddescriptions/

Additional Information

Complete application in its entirety. Incomplete applications will not be accepted or processed, there are no exceptions.

We do not accept walk-in, faxed, or applications via mail. All applications must be submitted using the GovermentJobs website. It is your responsibility to submit a complete application. Submitting an application does not guarantee any candidate an interview. Candidates are interviewed by appointment only. If you apply to more than one job, an application is required for EACH job posting.

ALL required documentation must be scanned and attached in order to submit an online application.

Upon offer of employment applicants must obtain a fingerprint clearance from the Oregon State Police Department and the FBI through a process authorized by the Eugene School District 4J. Applicants would be responsible for the one-time fingerprint clearance fee.

An Affirmative Action / Equal Opportunity Employer

The Eugene School District 4J does not discriminate on the basis of race, religion, ancestry, color, national origin, gender, age, disability, marital or family status, sexual orientation, gender identity in admission or access to the treatment of employment in its programs and activities as required by state and federal law. If you have any complaints, please contact the HR Department at (541) 790-7670.

It is the District's policy to provide qualifying veterans and disabled veterans with preference in employment in accordance with applicable law. Applicants wishing to claim veterans' preference must provide the following military documents verifying their eligibility:

Veterans: A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge OR a letter from the U.S. Department of Veterans Affairs indicating the applicant receives a non-service connected pension.

Disabled Veterans: A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge AND a copy of the applicants veteran's disability preference letter from the U.S. Department of Veterans Affairs (unless the information is included on the DD Form 214 or 215).

For veterans' preference to apply, the required military documents must be submitted to the District at the time of application submission.

There are a wide variety of benefits to eligible Eugene School District 4J employees. These benefits include health, dental, vision, life insurance, optional life and disability, flexible spending accounts, 403B, and an employee assistance program.

Positions at a minimum of four hours (0.5 FTE) are benefit eligible. Please contact the hiring administrator if you have questions about this position’s benefit eligibility.

For a complete description of benefits available for 4J employees please visit our Employee Benefits webpage at www.4j.lane.edu/hr/benefits.