University Of North Carolina Wilmington

Apply

Business Services Coordinator

Full Time • Wilmington, NC, United States of America

43,329 - 48,143 (Yearly) Added 2 weeks, 2 days ago

Summary

LOCATION

Main UNCW Campus, University of North Carolina Wilmington

QUALIFICATIONS

Bachelor's degree in business administration or a related discipline, or equivalent combination of training and experience. Preferred qualifications include experience with Banner and Sciquest uShop, a basic understanding of accounting principles, proficiency in Microsoft Excel, and the ability to establish effective working relationships.

RESPONSIBILITIES

Administers and coordinates fiscal budgeting and business duties, including budget setups, purchasing transactions, journal entries, and reconciliations. Provides support to the Provost Office and the functional units within Academic Affairs.

INDUSTRY

Higher Education

SHORT DESCRIPTION

The Business Services Coordinator is responsible for managing budgetary and business-related functions within the Academic Affairs division, ensuring effective fiscal administration and support to university leadership and staff.

Please see Special Instructions for more details.

PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section before you apply for this position. Applications must be submitted through the online application system to be considered.

This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Business Services Coordinator

Working Title

Business Services Coordinator

Competency Level

Journey

Home Department

Academic Affairs - 30000

Primary Purpose of Organizational Unit

Academic Affairs Divisional Operations (AADO) supports the Provost in the oversight of divisional personnel and financial resources. This unit has three primary functions: (1) Academic Administration, (2) Academic Resource Administration which includes a common support function that provides business administration support to divisional units that do not have a dedicated business officer, and (3) divisional marketing and communication coordination.

Academic Affairs Resource Administration (AARA) provides both operational/transactional support and data/analysis that enables planning, informed decision-making, and business modeling. We believe the AARA team advances the Division of Academic Affairs through subject matter experts that integrate across the division to promote and ensure success by seeking solutions while advocating for accountability. The Division of Academic Affairs is comprised of 13 major units (including five academic colleges, seven functional areas, and one Provost level center) and over 100 departmental units, which represents approximately 75% of a $300M university budget and about 60% of a nearly 1,900 permanent and time-limited employees.

College

Academic Affairs - 300 College

College/School Information

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace

Main UNCW Campus

Brief Summary of Work for this Position

The Business Services Coordinator administers and coordinates fiscal budget and business related duties. This position interacts with a broad cross section of the UNCW community from university executives, academic leadership (vice chancellors, deans, directors, etc.) staff, students and vendors as well as candidates for faculty and staff/executive positions. This position also provides support to the functional units and the schools and colleges within Academic Affairs.

Responsibilities Include:

Establishing budget setup, purchasing transactions, journal entries, budget revisions and reconciliations to resolve the needs of the Provost Office.
Interpreting and evaluating applicable policies, procedures and information systems in order to communicate and process information.
Budget management, report writing, summarizing and reconciling information or financial data, records and facilities management, personnel administration and closely related functions in general, trust and auxiliary funds.
Supporting the Director of Academic Resource Management and team in the operations of the Provost unit as needed.
This position secondarily supports the functional units and the schools and colleges within Academic Affairs.

Minimum Education and Experience Requirements

Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred education, professional skills and experience

Banner and Sciquest uShop experience as well as experience in a university setting.
Basic understanding of accounting principles.
Demonstrated excellent Microsoft Excel skills, including, experience with advanced formulas and pivot tables.
Ability to manage and prioritize a wide variety of tasks and meet deadlines in a timely fashion.
Ability to establish and maintain effective working relationships with all levels of university administration, faculty, and students.
Ability to perform and conduct oneself with a high degree of maturity, discretion, and integrity to handle sensitive planning and personal information, and preserve the confidentiality of the same.
A dedication to providing timely and effective customer service.

Required Certifications or licensure

FTE

1.0 (40 hours per week)

Months Per Year

12 Months

Work Days

Monday - Friday

Work Hours

8:00AM - 5:00PM

Type of Position

Permanent

Anticipated Ending Date if Time-Limited

Position Number

7523

Job Posting Date

12/12/2024

Posting Close Date

01/10/2025

Number of Openings

Single Incumbent

Special Notes to Applicants

PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section before you apply for this position. Applications must be submitted through the online application system to be considered.

This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

EEO Statement

At the University of North Carolina at Wilmington (UNCW), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

External Link to Posting

https://jobs.uncw.edu/postings/34541