Communications Coordinator

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SUMMARY: Under the direct supervision of the Communications Manager, and according to established firm policies and procedures, the Communications Coordinator is a key contributor in producing firm marketing content and works with other communications team members to enhance the firm’s internal and external communications programs across the firm’s network of offices. The Communications Coordinator will be an effective communicator and able to write consistent, clear and concise copy to assist the team with writing needs, research assignments, administrative tasks and other projects.

This position is flexible to work in any of the Barnes & Thornburg office locations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Provides project management and writing, editing, publishing and distribution support for projects assigned to the communications team, including, but not limited to:
a. Firm biographies: New biography drafting and announcement process; oversees ongoing biography updates
b. Press releases: Drafting, publishing and distribution of press releases and announcements for attorney and firm awards, events and other happenings
c. Other writing and content projects: BT News (the firm’s internal e-newsletter) and thought leadership content, i.e. legal alerts and legal insights, as needed
2. Provides support for legal directory submissions and surveys, including, but not limited to:
a. Researches and coordinates logistics for Chambers USA, Best Lawyers/Best Law Firms, Super Lawyers and other legal marketing surveys that involve the firm and its attorneys
b. Works with communications team members to announce appropriate rankings and accolades through media channels (e.g., website, internal, client- communications, etc.)
c. Produces annual comparison reports of results and rankings
d. Maintains an online reference repository for preparing future submissions
3. Supports attorney and firm local, regional and national awards and nominations processes, including, but not limited to:
a. Identifies, writes and edits nominations on behalf of attorneys and the firm
b. Project manages the review and approval process
c. Submits completed nominations to the entity or publication
d. Maintains repository of nominees and honorees for future reference
4. Researches, writes and edits communications for various firm channels, practice groups and departments. Works alongside marketing services, client growth and communications teams to perform such duties.
5. Maintains and updates firm marketing collateral and other brand assets, including lateral recruiting materials, firm website, email signatures, etc,

The employee must be able to perform all essential job duties and responsibilities of this position satisfactorily and as outlined, with or without reasonable accommodations. Reasonable accommodation requests may be accommodated, absent undue firm hardship.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
1. Two to three years of professional services, corporate, government or nonprofit communications or marketing experience. Law firm marketing experience preferable.
2. Excellent written and verbal communication; ability to proofread materials for grammatical, typographical and spelling errors; ability to communicate in complicated and changing circumstances, as well as having the aptitude or motivation to communicate in an appropriate manner. Experience with Associated Press style (drafting and editing).
3. Ability to organize and prioritize numerous tasks and complete them under time constraints and tight deadlines while maintaining a high standard of work quality.
4. Strong organizational skills and attention to detail.
5. Possess interpersonal and communication skills in order to communicate with a diverse group of attorneys, business professionals and clients and provide information with appropriate courtesy and tact while safeguarding confidentiality and representing the firm in a favorable and business-like manner.
6. Builds trust and credibility as a communications partner, providing internal clients with sound advice and effective internal communications planning support.
7. Self-motivated, highly flexible, intellectually curious, a fast learner. Works well with or without direct supervision on projects.
8. Proficiency in Windows 10; Word, PowerPoint and spreadsheet applications, preferably Excel. Keen understanding of desktop publishing and design programs, email marketing software, content management systems, etc.
9. The ideal candidate will be a positive, highly motivated, and client service-focused professional who thrives in a multi-office, team-based work setting.

This job description is intended to describe the general requirements of this position. As such, it is not designed to cover or contain a comprehensive listing of job duties or responsibilities required in this job. Subject to firm needs, duties and responsibilities of this position may change at any time, on a temporary or permanent basis, and with or without notice.

WORKING CONDITIONS:
1. Normal office environment with little exposure to excessive noise, dust, temperatures and the like.
2. Work often requires more than 40 hours per week to perform the essential duties of the position; requires irregular hours.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Barnes & Thornburg currently offers a comprehensive benefit package, including health and life insurance, 401k/Roth and Profit Sharing, and paid time off.

Equal Employment Opportunity and Diversity Statement
Barnes & Thornburg is committed to equal employment opportunity in both principle and as a matter of policy. We will recruit, hire, train, promote, compensate and provide benefits to all applicants and employees without regard to ancestry, sex, race, color, ethnicity, national origin, gender, age, religion, religious creed, mental and/or physical disability, medical condition, military and/or veteran’s status, genetic information, marital status, sexual orientation, gender identity and/or expression, or any other basis protected by applicable federal, state and local laws. This policy applies to all recruiting, hiring, promotions, upgrades, layoffs, compensation, benefits, terminations and all other privileges, terms and conditions of employment. The firm complies fully with all federal, state and local equal employment opportunity laws.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person