Development Coordinator (Part-Time)

Hours: 18.0 hours/week 9am to 3pm, Wednesday-Friday

The Development Coordinator will manage and maintain the organization’s donor database,
ensuring the accuracy, security, and integrity of all donor information. This role will support
fundraising activities by developing and managing a robust prospect pool, creating necessary
reports, and assisting in maintaining all donor records. The Development Coordinator will report
directly to the Director of Development and work closely with other team members to
streamline processes and ensure smooth operations related to data and donor management.

Duties + Responsibilities

• Donor Record Management: Maintain current and accurate donor records in Blackbaud

• Data Entry and Accuracy: Ensure that all data entered into the CRM database is accurate,

• Report Generation: Create and generate necessary reports from the CRM system to

• Prospect Pool Management: Use technology and the Blackbaud Altru CRM system to

• Data Analysis: Analyze donor data to identify trends, opportunities, and areas of

• Collaboration: Work with the Director of Development and Communications and Marketing

Education + Experience

• Education: Bachelor’s Degree preferred.

• Experience:

fundraising setting.
o Familiarity with Blackbaud Altru or similar CRM systems.
o Experience with Mail Chimp or Constant Contact

• Technical Proficiency:

• Attention to Detail: Strong organizational skills with the ability to manage accurate data

• Analytical Thinking: Ability to analyze donor data to inform and support fundraising

Additional Information
This is a part-time, hourly position based in Oyster Bay, New York. The position is to be fully
performed onsite at Planting Fields. The hourly pay range is $22.00 to $25.00 an hour.

Planting Fields Foundation is an equal opportunity employer that is committed to diversity and
inclusion in the workplace. We prohibit discrimination and harassment of any kind based on
race, color, sex, religion, sexual orientation, national origin, disability, genetic information,
pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This
policy applies to all employment practices within our organization, including hiring, recruiting,
promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and
apprenticeship. Planting Fields Foundation makes hiring decisions based solely on qualifications,
merit, and business needs at the time.

To apply, send a resume and letter of interest (all in PDF format) to hr@plantingfields.org

About Planting Fields

Planting Fields Foundation strives to preserve and make relevant to all audiences the heritage of
Planting Fields, an early 20th century 409-acre estate, designed as an integrated composition of
the built and natural world. Founded in 1952 by William R. Coe, the Foundation is a not-for-
profit public educational foundation chartered by the New York State Board of Regents and tax
exempt under the status for a 501C3 organization. Located in Oyster Bay, New York and
originally landscaped by the Olmsted Brothers of Brookline, Massachusetts, the Arboretum
grounds feature 409 acres of greenhouses, rolling lawns, formal gardens, woodland paths and
outstanding plant collections. The original historic estate buildings remain intact including Coe
Hall, a 65-room Tudor Revival mansion designed by Walker & Gillette. The interior of the house
is a showcase of artistry and craftsmanship and features a distinctly American aesthetic through
original ironwork commissions by Samuel Yellin and murals painted by artists Robert Winthrop
Chanler and Everett Shinn. Planting Fields is included in the National Register of Historic Places.
Learn more at www.plantingfields.org



DISCLAIMER
The preceding job description has been designed to describe the general nature and level of
work performed by employees within this classification. It is not designed to contain or be
interpreted as a comprehensive inventory of all duties, responsibilities and qualifications

required of the employee(s) assigned to this job. Other duties may be added, or this job
description amended at any time. To perform this job successfully, an individual must be able to
perform the principal duties satisfactorily. Reasonable accommodations may be made to enable
otherwise qualified individuals with disabilities to perform the principal duties of the job, except
where to do so would cause undue hardship on the mission and operations of Planting Fields.

Employment at Planting Fields is at-will, which means that either the employee or Planting
Fields can terminate the employment relationship at any time, for any reason, with or without
cause or notice. Nothing in this Job Description should be construed to diminish the at-will
employment relationship in any manner.