Director of Administration and Development

American Women Artists

Director of Administration and Development– Job Description

American Women Artists is a membership organization comprised of more than 1000 women artists, patrons, and gallery owners throughout North America. AWA is an independent, tax-exempt nonprofit organization that celebrated its inaugural exhibition in 1990 at the Tucson Museum of Art and incorporated in 1998 as a 501(c)(3).

Since its inception, AWA has worked diligently to bring women artists to the forefront of the art world through museum shows, juried competitions in leading galleries around the country, symposiums, and workshops. Our goal is to increase the number of professional opportunities for women in the visual fine arts that lead to greater inclusion, accomplished in part by our 25 in 25 Initiative to secure 25 museum exhibitions in 25 years, which commenced in 2017.

Position Overview

This is a full-time remote position in which the Director of Administration and Development, at the direction of the AWA Board of Directors, conducts the daily operations of the organization. The Director leads event management of and fundraising for juried museum and online exhibits, gallery shows and related events. General duties also include financial management, CRM data management, supervision of vendors, contractors and employees, management of the membership program and benefits, design and publishing of monthly newsletter and other communications, and promotion of AWA membership and sponsorship.

The Director of Administration and Development reports to the Board of Directors, which is an active volunteer organization. Each functional area has a committee with a chair that is responsible for directing that area. In addition to standing committees, task forces are formed from time to time to manage and implement a specific project. The Director administers and coordinates the projects established by these committees and task forces.

Position Details

· Plan and execute juried competitions, museum exhibits, gallery shows, workshops, educational presentations, symposiums, and other special events

· Manage event volunteers and committees

· Coordinate event logistics, including oversight of publicity, public relations, social media, advertising and collateral material design, production, and distribution as well as plans for lodging, meals, space and equipment rentals, group event schedules, and photography

· Develop event, marketing, and awards budgets

· Oversee procurement for and tracking of event awards, sponsorships, and in-kind donation solicitations

· Carry out delivery of cash and in-kind awards to winners for each show

· Network with museums and galleries for future exhibits, awards jurors, curator connections, and educational programming

Communication Management (Under the guidance of the Development and Member Committees)

· Create and manage an annual communications plan

· Create and send CRM emails to various audiences, strategize social media and other communications

· Update AWA website (including images, blog, events calendar, etc.)

· Compile monthly online newsletter and blog content, including information about AWA events, exhibits, members spotlights, and general arts world news

· Lead creation and distribution of museum exhibition print and digital catalog

· Maintain consistent communication with Board, contractors, staff, and membership

· Utilize established brand guidelines for consistency through all communication vehicles

AWA Development (Under the guidance of the Development Committee)

· Create and manage an annual development and donor relations plan

· In partnership with the Board, cultivate, expand and document donations, membership and sponsorship

· In conjunction with accounting firm and treasurer, develop annual budget; review CRM and QBO transactions monthly, share bi-monthly with Board.

· Develop and implement online and in person educational programs in support of AWA’s mission (e.g., mentoring, business of art, etc.)

· Develop press releases, marketing plans, and materials partnering with media outlets

· Keep abreast of visual fine arts trends, particularly regarding women artists

· Assist Board in developing succession plan to identify and cultivate potential Board members

· Oversee fundraising activities including ongoing membership cultivation, year-end giving, and donor solicitations

General Administrative Duties (Under the guidance of the Executive Committee)

· Schedule Board or committee meetings through Zoom; draft agendas for President and/or committee chairs

· Maintain Board policies, procedures, and documents

· At the direction of the Treasurer - Create and track annual budget, related recordkeeping ensuring accuracy

· Manage financial transactions in CRM and QBO; manage related digital files

· Make bank deposits as needed

· At the direction of the History and Archives Committee, maintain the digital archiving of exhibit materials

· Manage physical mail; maintain U.S. Postal Service box

· Manage AWA phone number; answer calls and texts

· Supervise one PT employee, Membership Services Manager, Provide performance reviews and goals and objectives to HR Committee

Knowledge, Skills, and Abilities

· Bachelor’s degree from an accredited university with specialization in fine arts, museum studies, management or liberal arts.

· Three to five years of experience in event management and planning, developing and implementing visual arts exhibits is desirable.

· Experience managing a nonprofit membership organization

· Must have a strong ability and willingness to develop and maintain positive effective working relationships and must work well with diverse populations.

· Experience creating and managing budgets; understanding of financial documents; documenting of expenses and forecasting financial positions.

· Demonstrated technology skills including proficiency in Google Workspace, Microsoft Office Suite including Word, Excel and PowerPoint, QuickBooks, Adobe Creative Cloud, Canva, CRM systems (Neon), Dropbox, Zoom, WordPress or equivalents.

· Experience in managing staff, contracted services, and vendor relationships

· Familiarity with the activities and operations of art museums, galleries or other cultural organizations.

· Ability to communicate effectively both orally and in writing.

· Ability to interact with tact and diplomacy with the public, membership, board of directors, media representatives and others.

· Ability to acquire additional skills and knowledge through study and training.

Preferred

· Preferably advanced academic training in visual arts or arts management

· Contract negotiation skills

· Fundraising experience of $100K or higher annually

Job Type: Full-time

Pay: $70,000.00 - $80,000.00 per year

Benefits:

• Paid time off

Education:

• Bachelor's (Required)

Experience:

• Nonprofit management: 2 years (Required)

Work Location: Remote