Donor Relations And Events Coordinator

Full Time • Washington, DC, United States of America

28 - 36 (Hourly) Added 3 weeks ago

Summary

LOCATION

Hybrid Office/Telecommute environment, expected onsite percentage 40%, based in Washington, District of Columbia.

QUALIFICATIONS

High School Diploma or GED required; Bachelor's degree desired. Minimum six years of related experience, strong written and verbal communication skills, attention to detail, and proficiency in Microsoft Office.

RESPONSIBILITIES

Assist in planning and executing high-quality donor stewardship events, manage logistics and event communication, develop and manage event budgets, prepare impact reports for donors, and contribute to stewardship programs and initiatives.

INDUSTRY

Non-Profit Development and Donor Relations

SHORT DESCRIPTION

Support donor relations and communications by planning events and developing materials that cultivate and steward relationships with donors and stakeholders.

Job Description Summary:

Supports the Associate Director of Donor Relations and Communications in planning, implementing, and evaluating all development events, stewardship programs, and communications. Provides support in designing the communications for and delivering high-quality events for the stewardship and cultivation of donors and stakeholders. Assists with the development of new communications materials, digital and social media, and creative content for the cultivation and stewardship of donors to the Academies.

Works closely with the Associate Director of Donor Relations and Communications, senior colleagues of the Academies’ development office, and Academy counterparts in planning and delivering events and experiences that support major giving, annual giving, institutional giving, and planned giving. Tracks and reports on performance metrics for quality and impact of events and stewardship activities. Actively participates in building a culture of philanthropy across the organization.

Under general supervision, incumbent provides complex administrative support for a major unit or board. The job primarily focuses on providing general administrative support for a department or director, not programmatic support. Work requires continuous use of detailed knowledge of organizational operations, procedures, and staff. May establish processes/procedures to ensure the effective and efficient operation of routine support functions. Leads and mentors support and temporary employees.

Job Description:

ESSENTIAL JOB DUTIES:

Assists in designing and delivering high-quality events for the stewardship and cultivation of donors and stakeholders. Assists in creating engaging and inspiring experiences and communications surrounding donor events. Assists with management of full-cycle event planning process including but not limited to site/vendor selection and contracting, logistics and on-site/virtual organization, communications, production and delivery of event marketing and execution of donor and stewardship events. Assists in developing high-quality written communications, invitations, event briefs, talking points, and program agendas and assists in speaker selection, recruitment, and coordination for events. Assists in developing and managing event budgets, including preparation, maintenance, and reporting of event budgets. Oversees tracking and reporting on performance metrics for quality and impact of event activities. Delivers events that meet the needs of the development program for each Academy and the organization as a whole including annual Academy events and leadership events with donors.
Assists in preparing impact reports for Academy donors, which includes tracking and outreach to various offices. Contributes to managing the stewardship of major donors, including individuals, foundations, and corporations, with excellent written and creative content. Supports the evaluation of current stewardship programs and the creation of new stewardship offers and initiatives. Contributes to planning and establishing donor recognition initiatives and programs.

NONESSENTIAL JOB DUTIES

Special projects as assigned.

JOB SPECIFICATIONS

Required Knowledge, Skills, and Abilities: Excellent written and verbal communication skills. Strong attention to detail. Proficiency in Microsoft Office. Ability to prioritize work and the flexibility to change directions as the job dictates. Ability to solve problems and think creatively. Ability to operate with some latitude for independent judgment and action. Ability to work successfully in a team environment. Experience working in complex environments with a high degree of organizational effectiveness. Ability to develop relationships with co-workers and employees in other departments through effective communication. Proven ability to effectively interact with all levels of donors, employees, and external constituents is essential. High standard of customer service. Some travel, evenings, and weekend hours required.

Minimum Education/Training Requirements: High School Diploma, GED, or equivalent knowledge. Bachelor’s degree desired.

Minimum Experience: Six years of related experience.

Physical Capabilities: Ability to sit at a desk and computer for extended periods of time. Ability to travel.

Required Licenses, Certification or Registration: None.

Supervisory Responsibilities/Controls: Reports to Associate Director of Donor Relations and Communications.

Compensation Range: The National Academies of Sciences, Engineering, and Medicine support equity, fairness, and transparency in our compensation programs. An estimated compensation range for this position is $28.93 - $36.16 per hour, plus potential overtime. Compensation offered to the selected candidate will be based on the candidate’s relevant knowledge, skills, and work experience, commensurate with compensation of current employees in comparable positions with similar knowledge, skills, and work experience, and subject to budget parameters. Note it is not typical for a candidate to be hired at the higher end of the range. This is a benefits-eligible position. Our Benefits Plan offers competitive and comprehensive benefit options, including medical, dental and vision insurance, life insurance, disability coverage, retirement and savings benefits, leave benefits such as paid holidays and paid personal leave, transportation subsidies, and education assistance. For more information, please click

here.

Work Environment: Hybrid Office/Telecommute environment, expected onsite percentage 40%, with occasional travel between National Academies’ facilities and to off-site meeting/sponsor locations.

The National Academies’ Statement on Diversity and Inclusion:

We, the National Academies of Sciences, Engineering, and Medicine (the National Academies), value diversity among our staff, members, volunteers, partners, vendors, and audiences. We recognize that talent is broadly distributed in society and that many perspectives enhance the quality of our work and drive innovation and impact.

We pledge to cultivate a workplace culture and climate that promotes inclusion, belonging, accessibility, and anti-racism; upholds equity; and values the participation of all who are engaged in advancing our mission. By embracing the values of diversity, equity, and inclusion in our programs, institutional policies and practices, and products, we will be able to better advise the nation on the most complex issues facing society and the world.

Equal Opportunity Employer:

It is the policy of the National Academies to recruit, hire, transfer, compensate, and promote people in all job categories and to administer all other personnel actions, terms and conditions of employment in a manner that is consistent with equal employment, and does not discriminate on the basis of race, creed, ethnicity, color, national origin, sex, sexual orientation, gender identity, age, religion, disability, medical condition for which a person has been rehabilitated or cured, marital status, family responsibilities, genetic information, political affiliation, personal appearance, matriculation, unemployment status, veteran status, or any other characteristic protected by applicable laws. It is also the institution's policy to recruit, hire, promote, and provide reasonable accommodation to qualified individuals with disabilities and covered veterans who are otherwise qualified.

Any qualification to be considered equivalent, in lieu of stated minimum, requires the prior approval of the Office of Human Resources.
The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Some functions in this description may be specific to a particular unit of the National Academies and not applicable to other units.

Job Family:

ADMN

Employee Type:

Employee

Scheduled Weekly Hours:

37.5

City/State:

Washington, District of Columbia

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