Event Coordinator

Event Coordinator

Location: River Oaks, Houston, TX 77027

About Us

Retrospect Motorclub is an exciting new branch of Retrospect Motorworks, a classic and collector car dealership and storage facility. Our 8,000-square-foot venue features a stunning showroom filled with vintage and collector cars and a stylish lofted bar. This versatile and elegant space is ideal for private events, corporate functions, and automotive showcases.

We are seeking a creative and dynamic Event Coordinator to join our team and help elevate guest experiences, foster engagement, and amplify our brand.

Our Ideal Candidate

We’re looking for someone with a passion for creating memorable experiences, excellent customer service skills, and a can-do attitude with an entrepreneurial spirit. If you have experience coordinating events, enjoy building relationships, and are eager to dive into a fast-paced, rewarding role, this is your chance to shine.

A passion for classic cars—or at least a strong interest in the automotive world—is a significant plus! This role requires a flexible schedule, including evenings and weekends, to support event operations. It’s also an excellent opportunity for someone pursuing a degree in Communications, Marketing, or a related field, offering hands-on experience in a dynamic environment.

Please note that we require at least one employee to be on-site for the duration of all booked events, and that is one of the primary responsibilities of this position. Do not apply if you are not available for nights/weekends.

Key Responsibilities

Events Management

• Assist with the organization and execution of private, corporate, and public events, ensuring exceptional client satisfaction.
• Serve as the point of contact for clients, conducting venue tours, managing inquiries, and supporting them through every stage of the planning process.
• Oversee on-site event operations, including vendor coordination, setup, and breakdown.
• Build and maintain relationships with vendors, caterers, and other service providers to deliver seamless events.

Communications and Marketing

• Create engaging content for social media, newsletters, and promotional materials to showcase the venue and upcoming events.
• Develop and implement strategic marketing plans to attract automotive enthusiasts, event planners, and other audiences.
• Collaborate with photographers and videographers to capture the venue’s unique atmosphere and events for promotional use.
• Monitor and analyze the success of marketing campaigns, delivering insights and recommendations for improvement.

Community Engagement

• Represent the Motorclub at trade shows, car enthusiast meetups, and community events to promote the venue.
• Build partnerships with local businesses, organizations, and car clubs to drive awareness and bookings.
• Assist in planning and executing community events, including collaborations with nonprofits or charitable organizations.

Qualifications

• Actively pursuing or holding a degree in Communications, Marketing, Event Management, or a related field (preferred, but not required).
• 1-2 years of experience in events, marketing, communications, or customer service.
• Strong organizational and multitasking skills with the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills with a flair for storytelling and content creation.
• Familiarity with social media platforms, email marketing tools, and basic graphic design software (e.g., Canva, Adobe Suite) is a plus.
• A passion for classic cars or automotive culture is highly desirable.

Key Attributes

• Collaborative team player with a proactive and flexible approach.
• Enthusiastic, personable, and dedicated to delivering outstanding guest experiences.
• Creative thinker with strong attention to detail and problem-solving skills.
• Willingness to work evenings and weekends to support events (mandatory).

What We Offer

• A creative and inspiring work environment surrounded by stunning classic cars.
• Opportunities for professional growth and skill development.
• A supportive team culture with flexible working arrangements.
• Competitive pay with commission potential.

If you’re passionate about event planning, communications, and classic cars, we’d love to hear from you!

Job Type: Part-time

Pay: $18.00 - $22.00 per hour

Expected hours: 15 – 30 per week

Benefits:

• Employee discount
• Flexible schedule

Schedule:

• Evenings as needed
• Holidays
• Nights as needed
• Weekends as needed

Experience:

• Events management: 1 year (Preferred)
• Customer service: 1 year (Preferred)

Shift availability:

• Night Shift (Required)
• Day Shift (Preferred)

Ability to Commute:

• Houston, TX 77027 (Required)

Ability to Relocate:

• Houston, TX 77027: Relocate before starting work (Required)

Work Location: In person