Event Coordinator

Event Coordinator Role

Overview: The Event Coordinator plays a pivotal role in ensuring the seamless execution of private and public activities at SERV. This position emphasizes execution, mid-level planning, and reporting while SERVing the vibes at all SERV events. The role requires strong interpersonal skills and a focus on delivering exceptional experiences that align with SERV’s objectives and values.

Key Responsibilities

Event Execution and Coordination:

• Execute all aspects of event planning and coordination, including logistics, timelines, and scheduling.
• Coordinate with vendors, contractors, and internal teams to ensure smooth operations and adherence to plans.
• Prepare and distribute detailed event plans, such as outlines, maps, and schedules, with minimal involvement in strategic development.
• Serve as the primary on-site contact during events, managing setup, execution, and teardown.

Activity and Program Facilitation:

• Manage SERV’s activity-based offerings, including recreational leagues, tournaments, and themed experiences.
• Collaborate with the marketing team to promote activities and drive participation.
• Act as the public representative for SERV during activities and events, engaging with participants and ensuring a positive experience.

Vendor and Partner Relations:

• Communicate effectively with third-party vendors, negotiating contracts within established parameters and ensuring adherence to specifications.
• Foster strong relationships with partners and sponsors to enhance event quality and secure future collaborations.

Guest Engagement and Communication:

• Represent SERV positively at all events, engaging with guests, participants, and stakeholders to ensure satisfaction.
• Collaborate with the marketing team to ensure consistent messaging and branding in promotional materials and communications.

Reporting and Post-Event Analysis:

• Track event budgets and expenses, reporting on financial performance to management.
• Monitor key performance indicators (KPIs) such as attendance, revenue, and satisfaction.
• Conduct post-event evaluations to gather feedback and implement improvements for future events.

Compensation:

• Base Salary: $50,000 per year.
• Full Benefits: Comprehensive health coverage, as well as other employee benefits.
• Paid weekly
• Bonus Opportunities: Quarterly bonuses totaling up to 10% annually, based on performance metrics and goals achieved.

Qualifications:

• Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field preferred.
• Proven experience in event planning and execution, including public and private events.
• Strong organizational and multitasking skills, with keen attention to detail.
• Exceptional communication and interpersonal skills, with the ability to represent SERV professionally.
• Proficiency in event management software and tools.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.

Key Competencies:

• Execution-focused with strong organizational skills.
• Effective problem-solving in fast-paced environments.
• Collaborative mindset with a customer-centric approach.
• Ability to manage budgets and reporting processes.
• Passionate about creating memorable guest experiences.

Ready to make an impact? Apply now and let’s create unforgettable moments together!

Job Type: Full-time

Pay: $50,000.00 per year

Benefits:

• Employee discount
• Health insurance
• Paid time off
• Professional development assistance

Schedule:

• 10 hour shift
• 8 hour shift
• Monday to Friday
• Weekends as needed

Work Location: In person