Event Coordinator- Full Time

Location: Tampa, Florida (Remote Position - Must reside in TAMPA BAY AREA)

Job Type: Full-Time

About Us

DeMarse Meetings & Events Agency is a leading Event Planning and Marketing Agency based in Tampa, Florida. Our dynamic team is passionate about creating unforgettable experiences, generating innovative ideas, and providing cost-effective solutions that exceed client expectations. We are looking to expand our team with a dedicated Administrative Event Coordinator to contribute to the planning and execution of small to mid-size conferences and provide robust administrative support.

Responsibilities

Site Selection: Identify suitable event venues based on client requirements.

Budget Management: Create, manage, and reconcile event budgets.

Event Logistics: Coordinate all logistical aspects of conferences, ensuring smooth execution.

Project Management: Oversee the planning process, timelines, and deliverables.

Speaker Management: Coordinate with speakers for conference sessions.

Registration Management: Handle attendee registrations and related logistics.

Conference Branding & Marketing: Contribute to branding efforts and marketing strategies.

On-Site Event Execution: Manage on-site activities for successful event delivery.

Client Relations: Build and maintain positive relationships with clients.

Administrative Office Support: Provide general administrative support, including using QuickBooks.

Sponsorship/Exhibitor Management: Manage logistics with sponsors and exhibitors to include:

• Letters of Agreement
• Fulfillment of sponsorship deliverables
• Sponsor/Exhibitor instructions
• Coordination of sponsor/exhibitor staff registration
• Sponsorship Reconciliation
• On-site assistance

Qualities and Skills

High energy, positive, and professional attitude.

Excellent verbal and written communication skills.

Thrives in a fast-paced environment with a commitment to delivering top-notch work efficiently.

Exceptional people skills for collaboration with association volunteers and corporate representatives.

Meticulous attention to detail and ability to manage an independent workload.

Assertive team player willing to contribute to a collaborative business model.

Comfortable with moderate travel and occasional non-traditional work hours.

Proficient in Microsoft Office Suite, social media, and familiarity with Adobe, WordPress, Cvent, and email marketing platforms.

Desired Qualifications

Bachelor’s degree in business, communications, event management, marketing, or related field.

Strong multitasking and prioritization skills.

Outstanding ability to build and manage relationships with stakeholders and suppliers.

Excellent time-management, organizational, communication, and problem-solving skills.

High-energy, positive, professional attitude.

Required Skills

Proficient in Microsoft Word, PowerPoint, and Excel.

Basic knowledge of WordPress, HTML, email marketing (Constant Contact, inContact), and social media.

Familiarity with Survey Monkey, Cvent, QuickBooks, and Adobe InDesign (a plus but not required).

Excellent written and verbal communication skills.

Experience updating conference content on a website.

Must Have Event Experience

Work Environment

Remote with moderate to heavy seasonal travel (average 1 trip per month, which can change during peak months), primarily within the U.S. MUST reside in the TAMPA BAY Area.

Join our team at DeMarse Meetings & Events Agency and help us create memorable events that exceed client expectations. If you are passionate about event planning and have the skills and drive to succeed in a fast-paced environment, we would love to hear from you. Apply today! Not a 9-5 job!

Job Type: Full-time

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• 8 hour shift+
• Weekends as needed

Work Location: Hybrid remote in Tampa, FL

Job Type: Full-time

Pay: $41,000.00 - $53,000.00 per year

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• 8 hour shift
• Weekends as needed

Work Location: Hybrid remote in Tampa, FL 33612