Strategic Analysis, Inc
Event Coordinator/Meeting Planner (#25-031)
LOCATION
Supported events at various government and commercial facilities.
QUALIFICATIONS
Minimum High School Diploma required; Bachelor's degree or certification in event management, hospitality, or marketing preferred. Proven experience in event coordination, budgeting, and vendor relations is necessary.
RESPONSIBILITIES
Support ARPA-H events, coordinate meeting logistics, manage event budgets, negotiate with vendors, utilize Microsoft Office for planning, and demonstrate excellent organizational and communication skills.
INDUSTRY
Government and Event Management Services
SHORT DESCRIPTION
Seeking an Event Coordinator/Meeting Planner to oversee logistics for ARPA-H events, ensuring high-quality execution and financial oversight.
Strategic Analysis, Inc. (SA) Is actively seeking an Event Coordinator/Meeting Planner to support the Advanced Research Projects Agency for Health (ARPA-H). This role will make recommendations regarding the planning and coordination of logistics for invitations/meetings/events for leadership decisions and execute those approved plans.
Primary Responsibilities:
1. Event Support: Provide support for ARPA-H sponsored events at government and commercial facilities, ensuring seamless execution and high-quality experiences for all participants.
2. Meeting Coordination: Plan and coordinate a range of meetings, from small team sessions to large conferences, ensuring all logistical details are managed effectively.
3. Budget Preparation: Prepare and manage budgets for conferences, workshops, and other events, ensuring financial oversight and cost-effectiveness.
4. Vendor Management: Work with hotel contracts and other vendors to negotiate terms, secure services, and ensure high standards of delivery.
5. Microsoft Office Proficiency: Utilize Microsoft Office suite (Excel, PowerPoint, and Word) for event planning, communication, and documentation.
6. Organizational and Communication Skills: Demonstrate excellent organizational and communication skills, with strong attention to detail. Handle a wide variety of tasks, including briefing support and general administration, efficiently and accurately.
Prior Experience Requirements:
1. Experience: Proven experience in supporting government-sponsored events, and coordinating meetings of varying sizes.
2. Budgeting: Ability to prepare and manage event-related budgets effectively.
3. Travel: Willingness and ability to travel as needed for pre-event coordination and site visits.
4. Problem-Solving: Must be able to remain calm and effectively solve problems in unexpected situations.
5. Vendor Relations: Experience working with hotel contracts and coordinating with vendors to ensure smooth operations and service delivery.
6. Technical Skills: Proficiency in Microsoft Office applications, particularly Excel, PowerPoint, and Word.
7. Detail-Oriented: Strong attention to detail and excellent organizational skills.
8. Communication: Outstanding interpersonal and communication skills, both written and verbal.
Education: Minimum of a High School Diploma required; Bachelor's degree or professional certification in event management, hospitality, marketing, or a related field is preferred.
Clearance: Ability to obtain HHS Public Trust
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