Event Specialist - Housing Nonprofit

Introduction: The Events & Admin Specialist II plays a key role in supporting the Development Team's initiatives. This role involves managing events, overseeing the donor database, coordinating various administrative tasks, and contributing to the success of fundraising efforts.

Essential Duties and Responsibilities:

I. Event Coordination & Stewardship

• Assist in organizing and executing major fundraising events for Mercy House, such as an annual gala, two peer-to-peer fundraising campaigns, and a golf tournament.
• Oversee all aspects of auctions and other fundraising activities, including tracking and analyzing results.
• Work with event vendors, negotiate fees, and ensure payments are processed and monitored.
• Research and identify ideas to enhance event success and meet fundraising objectives.
• Supervise volunteers and guest staff at events, providing training and on-site leadership.
• Collaborate with internal teams and external vendors to achieve fundraising targets.
• Maintain a database of vendors, venues, and other event-related contacts.
• Coordinate with the Communications team for social media promotion and event coverage.
• Manage and grow the monthly donor program.
• Perform other tasks as assigned.

II. Data Management & Administrative Support

• Analyze donor data and manage the donor database (Raiser’s Edge NXT).
• Draft and distribute donor acknowledgment letters.
• Work closely with team members to gather and analyze relevant data.
• Participate in reconciliation processes with the accounting team to ensure accurate data.
• Generate reports for both internal teams and external partners.
• Collaborate with the Development Manager to implement direct mail fundraising campaigns.
• Source, organize, and track promotional materials and supplies.
• Assist the Development Team in monitoring activities and expenses to meet revenue goals.
• Monitor the primary Development email account and ensure follow-up actions are taken.
• Perform other duties as assigned.

Required Skills & Qualifications

• 1-3 years of experience in event planning.
• Bachelor’s degree in hospitality, marketing, communications, business administration, or a related field.
• Strong oral and written communication skills.
• Creative, positive attitude with a focus on donor stewardship and account management.
• Excellent problem-solving skills and the ability to seek guidance when necessary.
• Strong project management abilities, including tracking progress and meeting deadlines.
• Comfortable working collaboratively within a team and taking leadership on projects when needed.
• Detail-oriented with accurate data entry skills; intermediate proficiency in computer software and the ability to quickly learn new tools.
• Proficient in Microsoft Office Suite.
• Experience with Word mail merging and CRM data entry is preferred.

Mercy House is an E-Verify employer. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees in the United States. Please click on the following links for more information.

E-Verify Participation Poster: English & Spanish (https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf)

E-Verify Right to Work Poster: English & Spanish (https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf)

Mercy House must reserve the right to modify, supplement, rescind, or revise all job descriptions to meet the overall needs of Mercy House except as to any language that establishes that the employment relationship is at the will of either the staff member or Mercy House.

Job Type: Full-time

Pay: $23.00 - $27.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• Weekends as needed

Work Location: In person