About the Position

Work hard, play hard is not just a saying at Power Design, it’s a way of life. And when it comes to play, no group plays a more pivotal role than our Event Experience team. We’re looking for a creative, organized, and passionate planner to join us as an Event Experience Coordinator, helping visualize and execute multiple high-energy celebrations for our #PDIFamily each year.

From amusement park takeovers and NFL draft-style celebrations to festivals for the whole family, the Event Experience Coordinator helps create lasting memories through unforgettable employee events. Located at our headquarters in St. Petersburg, Florida, this position sits within the SOURCE department (formerly known as HR) and is crucial in driving the Power Design experience that has earned us Top Workplaces awards for over a decade.

Position Responsibilities

• Assist with planning and execution of meetings, events, and trainings ranging from 25 to 3,000 employees across the country
• Contribute to event development and coordinator, including but not limited to, food and beverage, décor, layouts, audio visual, and activations for the project
• Support attendee management, including coordinating rooming lists, event invites, RSVP’s, and transportation logistics
• Help source hotels and venues, supporting the contract review and negotiation process
• Collaborate with Marketing and Communications teams to design and print event materials, including name badges, collateral, banners, signage, etc.
• Work with internal Recognition & Rewards to procure and distribute event swag, apparel, and giveaways
• Actively manage event calendar, collaborating with internal stakeholders to review scheduled events and proactively address any challenges or conflicts
• Develop working relationships with outside vendors to establish pricing and discounted service agreements
• Provide day of event coordination and execution
• Track and report on expenses, ensuring that all financial aspects are within the set budget
• Draft, distribute, and analyze event feedback surveys, reporting to upper management on event performance
• When needed, assist with coordinator of employee programs and community initiatives

Here’s What We’re Looking For

• Bachelor’s degree in Event Management, Hospitality, Marketing, Communications, or a related field
• 2+ years of experience in corporate event planning and management
• Proven track record of successfully executing large-scale events from conception to completion
• Strong project management skills with the ability to thrive in a fast-paced environment, multi-task, and meet tight deadlines Excellent communication and interpersonal skills
• Proficiency in event management software and tools
• Creative thinking and problem-solving abilities
• Detail-oriented with a focus on quality and excellence
• Ability to work independently and as part of a team
• High level of professionalism and customer service orientation
• The role may require working evenings, weekends, and holidays to support event schedules
• Occasional travel to various locations to ensure successful event execution
• Some physical activity may be required for event setup and breakdown
• Demonstrate and uphold all of Power Design’s core values, which include integrity, accountability, teamwork, innovation, and growth

#LI-E

At Power Design, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. Power Design believes that diversity and inclusion among our teammates is paramount to our success as a national company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool nationwide