Events & Sponsorship Coordinator

Come and be part of the Utah Transit Authority (UTA) – a major transit agency in one of the fastest-growing regions in the United States! As the Utah Transit Authority (UTA) expands and develops, UTA has an amazing opportunity for you as our Events and Sponsorships Coordinator.

The Events and Sponsorships coordinator evaluates Utah Transit Authority (UTA)'s brand, public relations, and marketing presence through strategic event planning, execution, and sponsorship management. Develops and implements comprehensive event plans, securing and managing in-kind and paid marketing sponsorships, tracking sponsorship deliverables, fostering strong relationships with internal and external partners, and ensuring the successful participation or execution of events aligned with UTA's mission and goals.

Creates, develops, and directs events and sponsorship buys and partnership programs to promote positive public relations. Coordinates all aspects of assigned events, including strategy, messaging, planning, submissions, run-of-show, displays, volunteer management, handouts, setup, and teardown. Recommends and executes marketing strategies to increase public exposure, including partnership collaborations and content sharing.

MINIMUM QUALIFICATIONS

• Understanding of event planning principles, including budgeting, scheduling, and logistics.
• Knowledge of sponsorship strategies, negotiation techniques, and contract management.
• Understanding of marketing principles, branding guidelines, and digital marketing strategies.
• Awareness of current trends in the events and sponsorship industry, including Utah’s landscape of business chambers, industry events, political events, and sports and entertainment venues.

• Effective time management skills to balance multiple tasks.
• Strong interpersonal skills to build and maintain relationships.
• Strong verbal and written communication skills.
• Skill in negotiating with vendors, sponsors, and partners.
• Meticulous attention to detail.

• Adapt to changing circumstances and priorities.
• Manage multiple projects simultaneously and meet deadlines.
• Develop and manage budgets, prioritize spending, and optimize resources within tight budget constraints.
• Make informed decisions under pressure.
• Lead and motivate teams.
• Develop creative and innovative event concepts.
• Collaborate with team members and external stakeholders.
Identify and resolve issues effectively.

• Health, dental, vision, life/AD&D, short-term and long-term disability insurance (eligible after 30 days of employment), with Flexible Spending and Dependent Care accounts. Choice between Traditional Co-Pay or High Deductible Health Plans for medical coverage. HSA with company match available to employees enrolled in the HDHP. Benefit plans include coverage for domestic partners (eligibility affidavit required for coverage).
• Onsite Health and Wellness Clinics for medical care at no cost to employees, spouses, domestic partners, and dependent children.
• 22 days of accrued paid time off (13 vacation days and 9 sick days), which increases with tenure at UTA.
• 10 paid holidays and two paid (2) floating holidays per year.
• Retirement options - Pension Plan with 5-year vesting schedule and 457 Contribution Plan, available for immediate contributions and company matching.
• Generous tuition reimbursement for higher education, available for any higher education degree (bachelor, master, or PHD). Course of study must be approved prior to enrollment.
• Training, development, and career advancement opportunities.
• Paid parental leave for birth, adoption, and child placement (after 12 months of employment).
• Free transit passes for employees, their spouses, and their dependent children.
• Employee assistance program – includes counseling, legal services, financial planning, etc.
• UTA Well – a comprehensive wellness program designed to support employees and dependents in their health and wellness goals.
• Free on-site fitness facilities and discounted membership to VASA Fitness.

• Utah Transit Authority is an Equal Opportunity Employer of all persons regardless of race, color, religion, sex, national origin, age, disability, covered veterans, sexual orientation, and gender identity. Women, minorities, and people with disabilities are encouraged to apply. Applicants needing an accommodation under the Americans with Disabilities Act for any part of the application process should contact UTA Human Resources at 801-287-2324. A minimum of two workdays’ notice prior to the need for the accommodation is required.

• Utah Transit Authority is a drug-free workplace, subject to federal drug and alcohol testing regulations under 49 CFR Part 40, 655, and 219. All offers for employment are contingent upon a successful pre-employment drug test. If a pre-employment test returns a non-negative result, an application for employment may be rejected. All employees are subject to reasonable suspicion and post-accident testing for drug and alcohol use. All safety sensitive employees are subject to random testing for drug and alcohol use.