Executive Administrative Assistant

Rubenstein Public Relations (RPR) is a leading, full-service, mid-size public relations agency based in New York. With more than 30 years of experience, we have built a reputation for launching and tipping brands, while placing top-tier broadcast within print and digital. We represent a compelling roster of clients in business, technology, real estate, finance, luxury consumer products, sustainability, entertainment, health and wellness, social impact, and the nonprofit sector.

RPR strives to paint a landscape that is unique in the world of PR. We offer a versatile, entrepreneurial atmosphere, with a nontraditional approach in a collaborative environment. We hire go-getters, and seek diverse talent and motivated individuals, and we are committed to creating a vibrant and successful team.

Position
RPR is seeking an Executive Assistant who will work directly with our President with day-to-day administrative and operational duties. The ideal candidate is highly organized, detail-oriented, efficient, takes initiative and exercises good judgment. Due to the nature of the work, the candidate will have experience supporting senior/C-suite executives in fast-paced environments and be willing to work on a large range of tasks.

*This is an in-office role Monday through Friday at our Midtown Manhattan office.

Responsibilities:

• Execute advanced, proactive calendar management; can drive president’s schedule and help manage president’s time efficiently and effectively
• Provide phone coverage, professionally fielding phone calls and redirecting as appropriate; distribute messages in a timely and appropriate manner
• Prioritize emails and flag as needed for quick response
• Draft, review and send communications on behalf of the president
• Provide a bridge for smooth communication between president’s office and internal departments
• Manage meeting invitations, tech support, and settings for virtual events and in-person meetings
• Make travel arrangements, handle reimbursements, and other logistics related to a busy executive schedule
• Manage other special projects, including personal tasks and other endeavors arising from a fast-paced atmosphere
• Maintain records and documents

Qualifications:

• 5+ years of administrative experience supporting a senior level executive in a corporate office environment
• Experience working in a public relations, marketing and/or advertising firm a plus
• Bachelor's degree
• High level of attention to detail, with strong commitment to accuracy
• Excellent time management skills and the ability to multitask
• Advanced knowledge of Microsoft Office
• Superior written and verbal communication skills
• Exercises good judgment, maintains confidentiality and uses discretion with sensitive matter
• RPR offers a competitive compensation and benefits package with an exciting and engaging work environment. We are committed to hiring and developing extraordinary talent, and we’re dedicated to creating diverse teams who can bring the best results to everything we do. We look forward to getting to know you.

At Rubenstein PR we prioritize diversity. We celebrate difference and embed it into every aspect of our workplace and product, as well as our community. Rubenstein PR is proud and committed to providing equal opportunity employment to all individuals regardless of race, color, religion, sex, sexual orientation, citizenship, national origin, disability, Veteran status, or any other characteristic protected by law. In addition, Rubenstein PR will provide accommodation to individuals with disabilities or a special need

In order to comply with equal pay and salary transparency laws in various locations, the Company believes the target range of base compensation for this role is $75-90K/yr. Actual compensation is influenced by a wide array of factors including, but not limited to: skill set, level of experience, and location.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Will you be able to work on site - Monday - Friday

Experience:

• Administrative: 5 years (Required)

Work Location: In person