Executive Administrative Assistant-Real Estate

Job Overview
We are seeking a highly organized, motivated, and personable Real Estate Administrative Assistant to join our growing team. This role is integral to creating a seamless client experience, driving operational efficiency, and ensuring that every client receives world-class service. If you're passionate about real estate, love problem-solving, and thrive in a dynamic environment, this is the opportunity for you! Additionally, as our transaction volume grows, this role offers the potential for increased responsibilities, COMPENSATION, and career growth within the company.

Responsibilities

Client Coordination

• Act as the main point of contact for clients, ensuring timely and professional communication.
• Conduct in-person onboarding visits with new clients to set expectations and provide a personalized welcome.
• Maintain relationships with clients to foster repeat business and referrals.

Real Estate Operations

• Write contracts for listings and buyers with a high degree of accuracy.
• Install and remove ELB lockboxes as needed.
• Attend home inspections and closings, ensuring smooth processes.
• Coordinate with vendors, ensuring timelines and quality standards are met.
• Host open houses and assist as a showing agent when required.
• Manage all CRM systems, ensuring accurate client data, custom market reports, and MLS home searches are up to date.
• Collaborate with team members and clients to ensure all deals successfully reach the closing table.

Marketing Management

• Oversee personal and professional social media accounts (Facebook and Instagram), including content creation and scheduling.
• Manage marketing campaigns, including a 33-touch-point system for Sphere of Influence (SOI).
• Brainstorm and implement new marketing ideas to enhance outreach and visibility.
• Coordinate quarterly SOI/past client events and other marketing initiatives.
• Write hand-written note cards for a personal touch in client communications.

Client Experience

• Develop and implement systems to ensure an excellent client journey.
• Personalize and source thoughtful client gifts for closing within a pre-determined budget.
• Create and manage custom market reports and MLS searches for leads.
• Help expand the SOI database through creative and proactive networking efforts.

Professional Growth

• Engage in personal development and education to excel in this role and bring fresh ideas to the team.
• Stay updated on industry trends and best practices to continuously improve workflows.

Requirements

• Previous administrative experience, preferably in real estate or a related field.
• Real Estate License already a PLUS- but will NEED to get one if not
• Strong communication and interpersonal skills, with the ability to build rapport quickly.
• Exceptional organizational skills and attention to detail.
• Proficiency in CRM systems, MLS platforms, and marketing tools. (follow up boss, mailbox power, Sisu, canvas, google drive, dotloop,etc
• Creative and resourceful, with the ability to generate and execute marketing ideas.
• Comfortable with social media management (Facebook and Instagram).
• Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
• Willingness to attend in-person client meetings, inspections, and closings.
• Valid driver’s license and reliable transportation.
• own computer/laptop
• A proactive attitude and desire to contribute to a positive, growth-oriented team culture.

Benefits

• Competitive base salary plus performance-based bonuses.
• Opportunities for professional growth and continuing education.
• Direct impact on creating an exceptional client experience and building long-term relationships.
• Collaborative and supportive team environment.
• Potential for increased compensation and career growth as the company’s transaction volume grows.

We look forward to welcoming an enthusiastic Administrative Assistant who is eager to contribute to our team's success!

Job Type: Full-time

Pay: $40,000.00 - $65,000.00 per year

Schedule:

• 8 hour shift
• Day shift
• Evening shift
• Monday to Friday
• Weekends as needed

Experience:

• Real estate administrative: 1 year (Preferred)

Ability to Commute:

• Melbourne, FL 32934 (Preferred)

Ability to Relocate:

• Melbourne, FL 32934: Relocate before starting work (Required)

Work Location: Hybrid remote in Melbourne, FL 32934