Executive Assistant

Schlessinger MD is looking for our next Executive Assistant to jump in and join our friendly, welcoming team! If you love completing a to-do list, love to jump in and help when your team is busy, and are meticulously detail oriented… this may be the role for you. Schlessinger MD and LovelySkin Spa, part of the LovelyGroup, are rated “Best in Omaha” year after year for a reason: our people! Come be a part of supporting this amazing team!

In this role you will:
This role will support our clinic leadership with the operations and marketing for our award winning Dermatology clinic. This position will require the ability to pivot, manage time and meet deadlines.

• Responsible for monitoring the clinic's online presence by reviewing patient feedback and reviews across platforms such as Google, Yelp, and social media.
• Ensure compliance with Methodist Health Partner requirements by conducting and documenting monthly queries of all clinic staff in the Office of Inspector General (OIG) and System for Award Management (SAM) databases
• Serve as the primary point of contact for pharmaceutical representatives and vendors, fostering relationships between clinic staff and companies. Coordinate meetings and engagements, ensuring smooth scheduling and execution
• Partner with clinic director in the oversight of the clinic's purchasing program. Manage purchasing needs for medical, nursing, aesthetic, administrative, research, and medical spa staff across multiple vendors
• Assist with the clinic’s marketing efforts across several lines of effort. Work closely with the clinic director, CEO, and marketing team to establish marketing goals and strategies, ensuring alignment with clinic objectives
• Complete various departmental projects as assigned, ensuring projects are tracked and completed in a timely manner with minimal to no supervision.
• Keep track and update CEO’s calendar and schedule as necessary.

Compensation: $38,000-48,000 (Dependent on Experience) plus Bonus Eligible
Location: On-site- Omaha, Nebraska
Status: Full-time, Salaried Non-Exempt
Schedule: Monday- Thursday 9-5, Fridays 9-2

What you bring to the table:

• Associate’s degree with applicable work experience or Bachelor’s Degree
• 1-3 years of Administrative related work experience, clinic or healthcare experience preferred
• Basic understanding of HIPPA regulations
• Quick thinker with the ability to handle multiple projects and prioritize tasks with a strong attention to detail
• Possess a positive attitude, effective communication and highly developed organizational skills, both with members of the clinic team and with our patients/clients
• Familiar with standard business concepts, practices & procedures within administrative support.

LovelyGroup is pleased to offer these great perks:

• Quick access to exceptional health, dental and vision coverage. Coverage available on the 1st of the month after you start
• Dual Retirement Saving Approach: Generous 401k with match AND company profit sharing
• Competitive salaries and annual bonus
• Flexible paid time off for salaried employees. No formal PTO bank needed here…
• Generous employee discount on all products and services
• Relaxed, collaborative environment with business casual dress code and hybrid workstyle

The LovelyGroup includes LovelySkin.com, Schlessinger MD, the Advanced Skin Research Center, the LovelySkin Retail store and Day Spa, Olive and Delmar, and Cosmetic Surgery Forum (CSF). Spanning this diversified set of companies and services, we’re delighted to unify under one core mission: To help everyone feel confident in their skin. LovelyGroup is proud to be an employer who champions innovation, prioritizes employee-centric benefits and leads the market in setting a generous livable wage for all employees.
At LovelyGroup, we don’t just accept difference- we celebrate it, we support it, and we thrive on it for the benefit of our employees, our patients and customers, and our community. LovelyGroup is honored to be an equal opportunity workplace.