Executive Assistant

Executive Administrator/Office Coordinator

Location: Pawleys Island Branch Office

Reports to: Director of Business & Administration

Hours: Full Time, Salary, Benefits Eligible

Our Executive Administrator is the key support to our entire leadership team. This is a critical part of our team that ensures the right people are in the right place at the right time, that information is documented and communicated, and the function of the overall office operations are smooth and efficient.

Candidate Characteristics

Our ideal candidate is professional, detail oriented, likes to coordinate people and schedules, is a great communicator and is always seeking ways to improve processes. They will have a primary role in assisting top leadership with confidential tasks, meeting management, minutes, and follow up communication.

Effective, clear and concise communication as well as high level organization and multitasking skills are a must. As this role includes involvement with confidential information, our ideal candidate must be trustworthy and hold high ethical standards.

Client care is a priority at G3. This person will assist with documentation, proposals, and follow up on current and upcoming projects. They will have an integral role in managing our relationship management and financial software. Our candidate will be a critical part of our team that ensures the success of our projects, clients, team, and firm.

A Typical Day

Each day, our Executive Administrator will work closely with our team and Leadership to:

• Oversee office operations ensuring all areas are well maintained, prepared for our team and clients, supplies are ordered, stocked, and our spaces are inviting and comfortable
• Assist leadership team with meetings, events, and communication
• Maintain leadership calendars, schedule meetings, add, edit, and send invitations and reminders
• Attend meetings, take minutes, and follow up with appropriate attendees
• Coordinate travel arrangements
• Prepare, review, and send written correspondence and requests
• Coordinate special / personal items as requested by CEO, CFO, CBDO, DBD/BA and other specified members of leadership
• Facilitate and track daily office activities
• Assist Business Development team with projects
• Oversee client relations and project management: Including gathering client and team information, inputting it into tracking software, generating reports, compiling information to present to leadership
• Receive and process expense reports
• Assist with Client communications, relationship building, and gifts
• Assist Marketing Manager with team events, materials, activities
• Manage special projects as assigned

Skills Needed to Be Successful

• Our Executive Administrator needs advanced knowledge of business and inter-office procedures.
• Proficiency in Microsoft Office Suite, digital file management, Unanet and Monday.com experience is a bonus.
• Experience in business administration, office operations, Human resources, recruiting and legal field is a plus.
• A bachelor’s degree with five years’ experience in a related field is preferred or equivalent combination of education, training and experience.
• A valid driver’s license is required and the ability to work nights and weekends as necessary as well as being able to lift and move a minimum of 10lbs.

Most of All

We are looking for an energetic, proactive professional team member who will commit to upholding the high standards of G3. This individual is able to thrive in a fast-paced environment and is solution oriented and eager to take on challenges with confidence and creativity. Our new Executive Administrator possesses strong interpersonal skills, a thick skin, and the ability to remain composed and professional while navigating dynamic and demanding interactions with company partners and leadership. We are looking for an individual who shows up each day with a great “can do” attitude, a hunger to learn, and a desire to have a lasting career with an incredible team and firm.

This position is subject to a confidentiality / non-disclosure Agreement.

G3 Engineering & Surveying is an equal opportunity employer and is an at-will employer as allowed by applicable state law. Meaning, regardless of any provision in this application, if hired, the company or employee may terminate the employment relationship at any time, for any reason, with or without cause or notice.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: In person