Executive Assistant

Executive Assistant – Needed, Loves to WorkJob Description

The Executive Assistant we are looking for possesses organizational skills that are unparalleled. An acting gatekeeper between the outside world and our business. Obsessive about details? Structured and punctual? These are only a few qualities that will pave the way for success here at our growing business.

Having the ability to communicate clearly, precisely, and professionally is essential. Our ideal candidate is capable of following procedures and systems that yield the most optimal use of time while proactively solving problems that may arise. Big-picture decisions become possible when the day-to-day assignments are finished with flawless execution. This responsibility will fall on your shoulders.

This role is not one that will bore you. From managing a calendar, setting appointments, and perfecting travel arrangements, to being the lead on unique tasks throughout the office.

Your pursuit of perfection and work ethic will never go unnoticed. At Social Practice, we are devoted to helping and serving our customers to the best of our ability. We believe our services are of the highest quality, and the team we have built is second to none.

Have you ever felt overlooked or underappreciated? Look no further. Behind every great leader is a great Executive Assistant. Join our team and take on that vital role.

About Social Practice

Social Practice is a bold and vibrant social media content marketing agency that thrives on telling stories that don’t just make an impact—they drive real results. We specialize in managing and optimizing social media, paid media, email campaigns, influencer marketing, and blogs, with a focus on medical and dental practices in the aesthetics space.

As a faith-based company, we’re inspired by purpose, powered by strategy, and driven to excellence. Guided by our core values—Leadership, Excellence, Communication, Accountability, and Wellness—we partner with clients to create dynamic growth and empower our incredible team.

Key ResponsibilitiesCEO Support

• Tame the CEO’s calendar chaos and keep everything running like clockwork.
• Be the gatekeeper, gate-opener, and everything in between for scheduling and communications.
• Think two steps ahead and always have Plan B (and Plan C) ready.

Team Administrative Support

• Coordinate travel arrangements like a jet-setting concierge.
• Ensure team events are seamless—from travel to tacos.

Office Administration

• Keep the office stocked and stylish with supplies and snacks.
• Plan events that people will actually want to attend.
• Crush the details—like ordering thoughtful gifts and booking perfect spaces.

Accounting Assistance

• Stay on top of client invoices and ensure the cash flows in.
• Handle overdue invoices with tact (and just a hint of “take-no-prisoners”).

Hiring & Onboarding

• Post job descriptions that make rockstars want to apply.
• Keep the hiring process smooth, from resumes to first-day vibes.
• Handle the nitty-gritty like background checks and onboarding tasks.

Marketing Support

• Help craft killer marketing materials for conferences and events.
• Support social media content creation that’s as sharp as it is shareable.
• Coordinate branded swag that screams “we’ve got our act together.”

Podcast Coordination

• Manage podcast logistics like a pro producer.
• Ensure every guest is prepped, and every episode goes live without a hitch.
• Nail episode descriptions and make them pop on every platform.

Sales Assistance

• Be the CEO’s secret weapon with sales workflows and prospecting tools.
• Master HubSpot workflows and keep prospecting spreadsheets sharp.

Process Development

• Spot inefficiencies and crush them with better processes.
• Always be refining—because “good enough” isn’t in your vocabulary.

Qualifications

• Bachelor’s Degree in business administration, communications, marketing, management, or a related field.
• 3–5 years of experience as an admin genius, preferably with high-end clientele.
• Master communicator—both in emails and in real life.
• Thrives under pressure and can juggle a dozen things without breaking a sweat.
• Detail-oriented to the point of obsession—in a good way.
• Tech-savvy: Proficient in Microsoft Office, Google Workspace, and project management tools like Monday.com, Notion, and HubSpot.
• Handles sensitive information with the finesse of a vault.
• Natural problem-solver, thriving in chaos and making it look easy.
• Next-level customer service skills and even better teamwork.
• Time management? You could teach a masterclass.

Compensation & Benefits

• Contract position: 20-25 hours/week
• Pay: $25–$45/hour, based on experience
• Location: Remote or in-office at 6060 N. Central Expressway, Suite 500, Dallas, TX 75206
• Flexible hours, Monday-Friday (tasks align with 8 AM–6 PM CST).

Opportunities for Advancement

• Potential to grow into a full-time role supporting the CEO.
• Opportunities to expand into HR or leadership positions as the company scales.

Reporting Structure

• Reports directly to the CEO.
• Collaborates with the Operations Manager and team members to ensure seamless operations.

Think You’ve Got What It Takes?

We want someone who doesn’t chase the ball—they RUN ahead of it, anticipating every move. If you’re ready to thrive in this role, submit your resume, cover letter, and anything else that makes you shine to mary@social-practicetx.com.

Bonus points if your cover letter makes us say, “Wow, they’re perfect.”

Application Instructions

To be seriously considered for the Executive Assistant role, you must complete our online application, which includes a short 7–10 minute Culture Index assessment. This assessment is a vital part of the process, helping us understand your personality, work style, and approach to tasks and problem-solving.

URL to complete: https://forms.gle/9kyuZr52j3uY8TdC8

Job Type: Part-time

Pay: $25.00 - $45.00 per hour

Expected hours: 15 – 25 per week

Work Location: Remote