Executive Assistant

Are you a highly organized and motivated individual with exceptional communication skills? Diamond Kut Athlete, Austin’s premier private training facility, is seeking an Executive Assistant to work closely with ownership and the leadership team. This role is pivotal in ensuring the business runs smoothly and efficiently by addressing key operational needs and filling in critical gaps.

About Diamond Kut Athlete

At Diamond Kut Athlete, we pride ourselves on delivering top-tier training experiences while fostering a culture of excellence, growth, and collaboration. The Executive Assistant will play a vital role in supporting the leadership team and contributing to the overall success of the business.

Key Responsibilities

• Provide direct administrative support to the owner and leadership team, managing schedules, meetings, and communications.
• Maintain and update the company’s website using Wix Website Builder, ensuring content is current and aligned with branding.
• Oversee social media management, including scheduling posts, tracking engagement, and creating content ideas.
• Coordinate marketing campaigns, newsletters, and promotions using email marketing tools.
• Assist in event planning and execution for community workouts, workshops, and other promotional activities.
• Manage internal communications, ensuring the team stays informed and aligned.
• Track and organize operational tasks, prioritizing and addressing needs as they arise.
• Handle client inquiries and correspondence professionally and promptly.
• Maintain records and organize files for efficient access by the leadership team.
• Assist with basic financial tasks, such as invoicing, expense tracking, and reporting.
• Conduct research and provide recommendations to improve business operations.

Key Qualifications

We are seeking a self-starter with the following skills and attributes:

• Organizational Excellence: You thrive in managing multiple tasks and priorities with exceptional attention to detail.
• Communication Skills: You have outstanding verbal and written communication abilities.
• Tech Proficiency: Experience with Wix Website Builder, social media platforms (Instagram, TikTok, LinkedIn, and YouTube), and scheduling tools (e.g., Buffer, Hootsuite).
• Marketing Knowledge: Familiarity with email marketing.
• Problem-Solving Skills: Ability to think critically and find solutions to operational challenges.
• Time Management: You efficiently manage your time to meet deadlines and deliver quality results.
• Adaptability: Comfortable working in a fast-paced environment with changing priorities.
• Team Collaboration: You work well with others and contribute to a positive work environment.
• Customer Service Orientation: Ability to professionally handle client interactions and maintain relationships.
• Proactive Approach: You anticipate needs and take initiative without constant direction.

Preferred Qualifications

• Previous experience as an executive assistant, administrative assistant, or similar role.
• Knowledge of fitness or wellness industries.
• Familiarity with project management tools such as Asana or Trello.
• Graphic design or content creation skills are a plus (e.g., Canva, Adobe Creative Suite).

Why Join Diamond Kut Athlete?

• Be part of a dynamic and innovative team at Austin’s leading private training facility.
• Enjoy the opportunity to make a meaningful impact on a growing business.
• Work in a supportive environment that values collaboration and professional development.

Job Type: Part-time

Pay: $17.00 - $25.00 per hour

Expected hours: 20 per week

Work Location: In person