Executive Operations Manager - Direct Report To Ceo

About Us: Clearview Health & Wellness Group is a dynamic mental health clinic committed to providing high-quality psychotherapy and medication management services. We pride ourselves on fostering a collaborative, innovative, and supportive workplace culture. Learn more about us at www.clearviewma.com.

Position Overview: We are seeking a proactive, organized, and driven Operations and HR Specialist to join our growing team. This multifaceted role combines elements of executive support, business operations, and human resources management, offering a unique opportunity to contribute to key areas of our organization. You will work closely with senior leadership to ensure smooth operations, support strategic initiatives, and foster a positive workplace environment.

Key Responsibilities:

Executive and Administrative Support

• Manage calendars and schedules for leadership, ensuring efficient time management and prioritization of tasks.
• Prepare detailed reports, financial summaries, and presentations using advanced Excel functions.
• Handle documentation, contracts, and other administrative tasks with precision and confidentiality.
• Serve as a liaison between internal and external stakeholders, maintaining professionalism and strong communication.

Business Operations

• Maintain and analyze operational and financial dashboards, tracking KPIs and metrics.
• Support accounts receivable analysis and other financial reporting.
• Contribute to operational projects, ensuring timely and successful execution.
• Assist with social media and online presence strategies (preferred but not required).

Human Resources Management

• Oversee onboarding and offboarding processes, ensuring compliance with state and federal regulations.
• Maintain and update employee records, supporting a smooth HR function.
• Develop and implement initiatives to foster a supportive and inclusive workplace culture.
• Organize team-building activities, staff recognition programs, and wellness events.
• Provide guidance on HR policies and ensure adherence to regulatory requirements.

Qualifications:

• MBA Graduate
• Strong analytical skills with proficiency in Excel and other Microsoft Office tools.
• Exceptional organizational and time management abilities.
• Excellent verbal and written communication skills.
• Proactive, adaptable, and able to work independently or as part of a team.

Why Join Us?

• Flexible work environment with hybrid opportunities.
• Meaningful work in the mental health industry.
• Collaborative and supportive team culture.
• Opportunities for professional growth and development.

Job Type: Full-time

Pay: $72,500.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Professional development assistance
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person