Fiscal Analyst 3 - (In-Training Option) - Permanent - *13849-24 in Olympia

Description

Classification- Fiscal Analyst 3 (In-Training Option)

Job Status- Full-Time - Permanent

WDFW Program- Financial Services Program

Duty Station- Olympia, Washington – Thurston County

Hybrid/Telework- Position has a requirement of 40% in-person with an allowance of 60% telework as determined after initial onboarding and training.

In-Training- We are recruiting to hire at the Fiscal Analyst 2 or Fiscal Analyst 3 level. We will train a new hire at level FA2 up to the FA3 level.

Salary- Depending on which level you are hired at, your salary range will be as follows:

Fiscal Analyst 2 - $ 3,811.00 - $ 5,117.00 monthly

Fiscal Analyst 3 - $ 4,410.00 - $ 5,929.00 monthly

Learn more about being a member of Team WDFW!

Photo Caption: Alpine Bloom – Photo Credit: WDFW

In this journey level accounting position execute a range of complex, time sensitive financial duties that have a far-reaching impact on all WDFW programs and staff across the state.

Provide guidance on the Office of Financial Management (OFM), Internal Revenue Service (IRS), Department of Revenue (DOR) and Agency compliance requirements.

Oversee the work of fellow dedicated fiscal professionals and program staff and ensure the accuracy and proper documentation of accounting entries and charges.

What to Expect-

Among the varied range of responsibilities held within this role the Fiscal Analyst 3 will,

Ensure the timely and accurate processing of assigned agency vendor, interagency and contract/grant payments:

Ensure completeness of order payment forms (OPF) against invoices by reviewing, correcting and troubleshooting documents including but not limited to:
- Vendor name on OPF matches name in AFRS, appropriate signature authority, active Master Index is listed on form, and license plate is listed on OPF when appropriate.
- Purchases follow Fiscal Office, Agency and Statewide accounting policy and procedures.
- Contact the employee/vendor to obtain invoice and/or resolve discrepancies which can include invalid master index, prevailing wage form and inventory tags are assigned.
- Make sure applicable sales or use taxes are paid.
Complete, batch and process OPF for payment.
- Add vendor number, object coding, contract number, account number, invoice number and date, amount being paid and transaction code
- Assign batch numbers and document numbers.
- Enter payment data from OPF into the AFRS Financial Toolbox template. Verify upload for accuracy.

Accounting support for the Contract Payable unit, including complex accounting transactions, time sensitive transactions, batch verifications and statement reconciliations:

Primary support for Contracts Payable unit activities including but not limited to:
- Contract setup, maintaining online ledgers, keying batches, liaison between DFW and DES statewide vendor set up, closing and archiving contract folders, encumbrance, payment processing and reviewing contract and status in Novatus.
Assist in the verifying of purchase card logs and vendor payments for proper supporting documentation and adherence to state laws and regulations.
Analyze varied types of accounting data and reports and prepare the corrections for discrepancies related to accounts payable vendor payments.
Perform complex accounting transactions such as encumbrances and liquidations.
Provide recommended corrections to other staff based on analysis of input data when errors are found. Review and analyze AFRS and Enterprise reports to determine that correct fiscal data is to prepare journal voucher expenditure adjustments required for maintaining accurate fiscal data and perform financial review based on OFM, IRS and GAAP accounting requirements.
Reconcile vendor statements using payment records.

Reconciliation of 1099 reportable transactions:

Utilizing ER – WEBI reports, conduct monthly audit and reconciliation of all transactions to determine if 1099 reportable.

Reconciliation of General Ledger 5154:

At the end of each fiscal year, research and resolve discrepancies between agencies as it relates to 5154. Process accrual JV for estimated/unpaid invoices and adjusting entries.

Working Conditions:

Work Setting, including hazards: Position has a requirement of 40% in-person with an allowance of 60% telework as determined after initial onboarding and training.

Schedule: May be required to occasionally work more than 40 hours per week or on weekends to meet deadlines during peak periods.

Travel Requirements: May require limited amounts of travel.

Customer Interactions: Customer service is integral to success. Large amount of communication with field and office staff via phone, e-mail and in person. Staff may encounter disgruntled employees/vendors on occasion when requesting information regarding payments or non-payments.

Qualifications:

This Fiscal Analyst 3 series provides mentoring and career development opportunities for candidates with limited experience.

Candidates will be hired as a Fiscal Analyst 2 or 3 dependent on skills and experience.

Required Qualifications for the Fiscal Analyst 2:

Associate degree in general studies, business, public administration, accounting, economics, statistics, or relevant field.

AND

One (1) year of professional experience in accounting, budget, finance, payroll, or public administration.

At least six (6) months as a Fiscal Analyst 1.

Equivalent experience which is equal to three (3) or more years of professional experience.

Required Qualifications for the Fiscal Analyst 3:

Associate degree in business, public administration, accounting, economics, statistics, or relevant field.

AND

Two (2) years of professional experience in accounting, budget, finance, payroll, or public administration.

A Bachelor’s degree in a financial related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant AND one (1) year of professional experience.

At least six (6) months a Fiscal Analyst 2.

Equivalent experience which is equal to 4 or more years of professional experience.

Preferred Qualifications:

In addition to the required qualifications, our ideal applicant will possess some or all the following:

Experience with:

Microsoft Office, including intermediate level knowledge of Microsoft Outlook, Word, and Excel.

Knowledge of:

State and WDFW financial systems including AFRS, Enterprise Reporting, and Financial Toolbox.
Effective communication processes with internal and external customers.

Ability to:

Handle the public’s money when processing financial transactions responsibly and accurately.
Work in a team environment, including collaborative problem solving, maintaining open communication among staff, and allowing flexibility for creative input from others.
Prioritize workload to produce timely and accurate work products that fully satisfy the demands of the assignment.
Exhibit integrity, honesty, and maintain confidentiality.
Consistently follow applicable fiscal guidelines, regulations, principles, and standards.

Your application should include the following:

A completed online application showcasing how your qualifications align with the job requirements.
An up-to-date resume.
A cover letter detailing your interest in the position, your relevant skills and experience, and why you are the ideal candidate.
At least three professional references with current contact information.

Supplemental Information

In addition to pay and other special employee programs, there are other benefits that WDFW employees may be eligible for. Click the “Benefits” tab at the top of this announcement to learn more.

Important Note:

All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

Union - WFSE:

This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE). This recruitment may be used to fill positions in addition to those listed.

Veteran and Military Spouse Preference Notice:

Per RCW 73.16.010 Veterans and qualifying spouses who meet the minimum qualifications of a position are eligible for preference during the initial application review stage. To receive this benefit, please do the following:

Notify us of your veteran or military spouse status by email at Elizabeth.Bullard@dfw.wa.gov.
Veterans only – Attach a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter.
- Please redact any PII (personally identifiable information) data such as social security numbers.
Subject line must include recruitment number, position, and spouse/veteran (example: 2024-1234 – Biologist 1 – Veteran)
Include your name as it appears on your application in careers.wa.gov.

Diversity, Equity, and Inclusion Employer

As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.

Request an accommodation: Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone 360-902-2278 or email Jayme.Chase@dfw.wa.gov, or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.

Technical Difficulties: If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.

Other questions: If you have other questions regarding this position, please reach out to Elizabeth.Bullard@dfw.wa.gov and reference job #2024-13849.

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Fiscal Analyst 3 - (In-Training Option) - Permanent - *13849-24

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Description

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