Front Desk Coordinator

About us:

We are a three-generation, family owned, real estate firm located in central Sarasota. We've been in business for more than 50 years, specializing in residential and commercial real estate. We know and love Sarasota, and are looking for the perfect fit to join our team! Join us as we serve the Suncoast by helping meet their real estate needs!

About you:

Are you a naturally friendly, kind, and upbeat person who is organized, proactive and tech savvy? If so, you may be the person we are looking for! If you enjoy an engaging work environment, meeting a wide variety of people, and having the opportunity to express some creativity this might be the place for you.

Summary Description:

Provides reception and light administrative support to Office Manager and Marketing support staff. Contributes to the administrative aspects of office.

Examples of Work:

Greets visitors in a warm and welcoming manner.

Receives deliveries, mail, and packages and distributes them.

Answers telephones and collects caller information.

Distributes calls and messages, adds details to call list.

Inventories office supplies; refills and reorders supplies

Maintains reception area, conference area, kitchen, and all office areas in a clean/organized condition at all times.

Assists with Listing management.

Assists in creation, generating and/or editing of reports, documents and data entry.

Creates and sends invoices.

Provides information and assistance to clients, agents, and vendors as needed.

Assists in the generation and distribution of mailings, thank you notes and client gifts.

Assists in the distribution of paperwork and information for the office.

Maintains confidentiality and discretion of the office at all times.

Assists in supporting the office manager and brokerage team.

Light errand running may be requested from time to time.

Performs other duties as assigned.

Reports to: Office Manager.

Qualifications:

• High school diploma
• 2+ years of Office or Administrative experience

Knowledge, Skills and Abilities:

· Basic secretarial skills including word-processing required.

· Technology/Computer/Social Media competency required.

· Excellent telephone, customer relations and interpersonal skills.

· Exceptional at multi-tasking, with an ability to be flexible and adapt to change

Job Type: Part-time

Pay: $20.00 - $24.00 per hour

Schedule:

• Monday to Friday

Experience:

• Office: 2 years (Required)

Ability to Relocate:

• Sarasota, FL 34239: Relocate before starting work (Required)

Work Location: In person