Healthyhorns Communication Coordinator & Graphic Designer in Austin

Job Posting Title:

Healthyhorns Communication Coordinator & Graphic Designer

Hiring Department:

UHS and CMHC

Position Open To:

All Applicants

Weekly Scheduled Hours:

FLSA Status:

Non-Exempt

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

General Notes

Our mission at Healthyhorns is to enhance the health and well-being of students’ bodies, minds and lives in support of their academic and personal goals.

Healthyhorns is the umbrella brand encompassing University Health Services, Counseling and Mental Health Center and Longhorn Wellness Center. Together, the departments work to enhance the health and well-being of students’ bodies, minds and lives in support of their academic and personal goals.

Counseling and Mental Health Center (CMHC) is an accredited on-campus mental health facility dedicated to supporting the well-being of UT Austin students. CMHC offers a range of services, including assessment and referral, group and individual counseling, psychiatry and well-being services.

University Health Services (UHS) is an accredited on-campus medical facility dedicated to addressing the diverse healthcare needs of UT Austin students. UHS provides comprehensive services, including general medical care, public health education and specialty clinics.

The Longhorn Wellness Center is the health promotion unit servicing University Health Services and Counseling and Mental Health Center. Staff focuses on educating students about priority college health issues by hosting workshops and events, creating new tools, and collaborating with the campus community to enhance overall well-being.

The University of Texas at Austin offers a competitive benefits package that includes but not limited to:

100% employer-paid basic medical coverage
Retirement contributions
Paid vacation and sick time
Paid holidays

Please visit UT Austin's Human Resources (HR) website at

https://hr.utexas.edu/prospective/benefits

to learn more about the total benefits offered.

Purpose:

Serve as production team manager and active collaborator of the Healthyhorns Public Information Team who works with support of the Art Director and Brand Manager on all graphic design needs.

Responsibilities:

Serve as a graphic designer for the Healthyhorns team with the support of the Art Director and Brand Manager

Collaborate with clients to design a range of marketing and communication materials, including print items, digital content, promotional items, presentations and more. Meet with clients in person for high-priority or detailed projects as needed.
Provide multiple rounds of proofs, incorporating requested edits. Request physical proofs of select items to ensure accuracy.
Maintain an organized file structure for proofs and final materials.
Adhere to university style guides and branding specifications in all design work.
Possible supervision of graphic design student employees.

Serve as the production manager for the team

Develop production schedules, coordinate orders with clients, designers, and vendors, and ensure quality control for all produced items. This includes preparing materials for print, selecting vendors in adherence with University procurement guidelines, obtaining quotes, placing orders, monitoring progress, and overseeing the acceptance and delivery of orders.
Provide on-site assistance with tasks such as setting up signage, printing name badges, and creating door name plates, along with other hands-on projects.

Serve as a member of the Healthyhorns Public Information Team

Attend weekly PIT Creative meetings and bi-weekly PIT Committee meetings to share project updates and collaborate with the Public Information Team.
Alongside 3 other staff members, fulfill in-person presentation requests and other outreach needs as they arise (responsible for approximately 20% of outreach requests).
Maintain inventory tracking and manage the storage of PIT’s print and promotional materials.
Consistently exhibit professionalism, teamwork, and exceptional customer service in all aspects of work.
Maintain a regular and punctual attendance pattern.

Participate in other projects and activities as appropriate and assigned.

Required Qualification

Bachelor’s degree in Graphic Design, Communications, Marketing, or a related field.
Expertise in Adobe Creative Suite (Illustrator, Photoshop, InDesign) and other design tools.
Minimum of 2 years’ experience in graphic design and production management, preferably in a higher education or large organization environment.
Strong organizational and project management abilities, with a proven track record in developing production schedules, maintaining file structures, placing orders and coordinating with vendors.
Experience delivering presentations to diverse audiences, with the ability to speak confidently in front of groups, respond to questions, and adjust content based on audience needs.
Strong interpersonal communication skills.
Works effectively in both collaborative and autonomous work environments.

Preferred Qualifications

Experience working with college students in a health and wellness environment.
Familiarity with project management software, particularly Monday.com.
Experience in inventory management, including tracking quantities, organizing stock, and ensuring proper storage and accessibility of materials.
Experience working in cross-functional teams.

Salary Details

$50,000 annually + depending on qualifications

Working Conditions

Occasional moves items up to 20 pounds alone and over 20 pounds with assistance.
Able to bend, stoop or climb as needed.
Use of computer keyboard and other tools and hardware used in design and graphics projects.
Occasional evening and weekend hours as needed for projects and events.
May work under pressure and rigid deadlines.

Required Materials

Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest

Important for applicants who are NOT current university employees or contingent workers:

You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:

As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an

equal opportunity/affirmative action employer

, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original

documents

to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English)
[PDF]
E-Verify Poster (Spanish)
[PDF]
Right To Work Poster (English)
[PDF]
Right To Work Poster (Spanish)
[PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in

HOP-3031

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may

access the most recent report here

or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.