Human Resources - Executive Assistant
LOCATION
Hybrid (4 days in the Los Angeles/Century City office)
QUALIFICATIONS
10+ years of experience supporting C-level executives, excellent proficiency with Microsoft Office Suite, strong attention to detail, outstanding written and verbal communication skills, and the ability to work independently in a fast-paced environment.
RESPONSIBILITIES
Manage the CPO's complex calendar, coordinate meetings and internal events, handle confidential matters, assist in team engagement initiatives, and provide general administrative support while ensuring effective collaboration across teams.
INDUSTRY
Entertainment and Sports Agency
SHORT DESCRIPTION
The Assistant to the Chief People Officer will provide critical administrative support to the CPO and HR team, thriving in a collaborative, dynamic environment focused on enhancing organizational effectiveness.
- Manage and organize (CPO’s) complex and demanding calendar.
- Assists the CPO to ensure she is organized and has necessary availability for colleagues across the organization while fielding internal and external scheduling requests and providing recommendations aligned with executives’ and teams’ priorities.
- Collaborate with internal stakeholders, other assistants, and leaders cross-functionally, helping to coordinate meetings, agendas, related logistics, and changing plans.
- Keep the (CPO) well informed of activities across and help facilitate his/her decision-making.
- Handle highly confidential and/or sensitive departmental matters with discretion and tact.
- Proactively develop effective and collaborative relationships with key internal partners, build strong relationships, and be seen as a general go-to person for questions related to ways of working.
- Assist (CPO) with team recognition and engagement to help boost appreciation and team morale.
- Plan and coordinate team all-hands meetings, internal events, off-sites, and all related logistical and budget requirements.
- Compile receipts to submit timely and accurate expense reports.
- Plan and coordinate travel, including air and ground transportation, hotel reservations, and itineraries.
- Coordinates and schedules meetings. Prepares agendas with clear outcomes. Records and distributes minutes or other notes when necessary. Supports the development of key presentation materials including items such as decks, handouts etc. with a dedication to quality and attention to detail as an extension of the team you support.
- Provide in-office support to executives, ranging from catering needs to AV assistance.
- Performs other related duties as assigned as it relates to personal assistance.
- 10+ years of experience supporting C-level executives.
- The ability to manage complex situations and make well-thought-out decisions. Always represent the CPO and the HR team in a high service, professional, compassionate manner.
- Demonstrated ability to embrace differences and partner with others inclusively. Curious, resourceful and with an entrepreneurial spirit.
- Flexibility to assist in different types of roles and responsibilities as they come up.
- Excellent proficiency with Microsoft Office Suite products, including Word, PowerPoint and Excel.
- Highly organized with the ability to reprioritize at a moment’s notice.
- Strong attention to detail and accuracy with an emphasis on quality Sophistication and maturity to deal directly with internal and external clients. Demonstrated ability to protect and manage confidential information appropriately.
- Outstanding written and verbal communication skills • Initiative-taker with the ability to work independently.
- Ability to work a hybrid schedule onsite at our Los Angeles office four days a week, Monday – Thursday.
- Entertainment industry and/or Human Resources experience.
- Workday experience preferred.
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