Law Firm Administrator

Job Overview

We are seeking an experienced and proactive Law Firm Administrator to join our team in a remote capacity, with a requirement to reside in Los Angeles or Orange County, FL. The ideal candidate will have at least 7 years of experience in law firm administration and hold a Certified Legal Manager (CLM) certification. This role will be responsible for overseeing the day-to-day operations of the law firm, ensuring effective management of resources, processes, and staff, while maintaining a high level of efficiency and compliance. The Law Firm Administrator will work closely with the firm's leadership to support its growth and success.

Responsibilities

• Oversee and manage all administrative functions within the law firm, including office operations, human resources, accounting, and technology.
• Ensure the efficient management of resources and workflow, focusing on improving productivity and operational efficiency.
• Supervise and provide guidance to administrative staff, including paralegals, clerks, and other support personnel.
• Develop and implement firm-wide policies and procedures, ensuring compliance with legal and ethical standards.
• Coordinate financial management tasks such as budgeting, accounts payable/receivable, payroll, and billing processes.
• Liaise with external vendors and service providers, managing contracts and relationships to ensure optimal service delivery.
• Collaborate with attorneys and management to establish long-term goals, strategic plans, and resource allocation for firm growth.
• Oversee the firm’s marketing efforts, including website management, client communications, and business development initiatives.
• Manage legal technology systems, ensuring that practice management software, document management systems, and communication tools are up-to-date and operating effectively.
• Maintain and enhance compliance with state and federal regulations related to law firm operations.
• Develop reports and presentations for firm management and leadership meetings, providing insights into operations and performance metrics.
• Preferred Skills
• Experience in business development and law firm marketing.
• Knowledge of legal industry compliance and regulatory standards.
• Experience with remote team management and virtual law firm operations.

Qualifications

• 7+ years of experience in law firm administration, with a proven track record of managing operations and staff.
• Certified Legal Manager (CLM) certification is required.
• Strong knowledge of law firm operations, including finance, human resources, technology, and marketing.
• Exceptional leadership and people management skills, with the ability to motivate and guide teams effectively.
• Expertise in financial management, budgeting, and handling legal billing processes.
• Excellent communication and interpersonal skills, with the ability to collaborate with attorneys, staff, and external partners.
• High level of organization and attention to detail, with the ability to manage multiple tasks and deadlines.
• Proficiency with legal practice management software and Microsoft Office Suite (Excel, Word, PowerPoint).
• Strong problem-solving and conflict-resolution skills.
• Ability to work independently, while maintaining effective communication in a remote work environment.

Join our firm and take on a vital role in shaping its future by managing its operations, optimizing processes, and contributing to its overall success!

Job Type: Full-time

Pay: $160,000.00 - $180,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Location:

• Los Angeles, CA (Required)

Work Location: Remote