Lead Event Coordinator

Inspired and framed by the natural beauty of the central coast region of California, the Lal hospitality group is a one-of-a-kind collection of carefully curated properties located in Morgan Hill and Hollister. The collection represents a dynamic array of urban and rural assets including restaurants, wineries, event venues, as well as full and select service boutique hotels that are dedicated to creating unique and memorable experiences for our guests. Whether your goal is to spend an evening dining and staying in comfort, hosting a wedding or corporate event for several hundred people, each of our properties delivers the ultimate hospitality experience while inspiring our guests to sip, savor and celebrate all of life's little every day and once in a lifetime special occasions.

The Lal hospitality group is looking for individuals who are passionate about hospitality and creating memorable experiences for our guests. The Lead Event Coordinator will assist with coordinating each event to ensure timelines and details are followed and to ensure guests have a positive and memorable experience while attending any event, at any Lal property. The Lead Event Coordinator will work closely with the entire event team to develop, manage, direct and oversee event operations.

Essential Position Functions: *

• Ensure complete familiarity with the event logistics, working with the sales team to ensure a successful file handoff and communication is done prior to the event
• Serve as the main contact for the wedding couple or event hosts and attend to their needs. Work closely with clients to understand their event requirements and any special requests and consistently provide exceptional customer service
• Coordinate event details and timelines, ensure everyone is in the right location per the event schedule, and ensure events run on time
• Coordinate and attend culinary tastings, final walkthroughs, and rehearsals
• Ensure banquet staff is adequately prepared for event, coordinate staffing requirements and staff briefings
• Oversee and direct banquet serving and banquet set-up staff to ensure all tasks are assigned and executed
• Assist with setup and tear down of decorations as needed
• Produce details for events (timelines, BEO, layouts)
• Communicate with the lead catering staff regarding any special needs
• Coordinate event rehearsals include instruction for ushers, family seating, and wedding party processional and recessional
• Coordinate with the Luxe design team, photographer, videographer, DJ, minister and any additional outside vendors upon arrival to review the event timeline
• Maintain high standards for safety and cleanliness in all areas of the property
• Maintain proper dining experience, deliver items, fulfill customer needs, remove courses, replenish items and refill glasses as needed
• Assist the sales team in identifying and qualifying new business leads.
• Support the creation and coordination of proposals, presentations, and contracts.
• Communicate with potential clients, addressing inquiries and facilitating negotiations.
• Help manage contracts, ensuring alignment with company standards and client expectations.
• Track sales pipeline progress and update Pipedrive CRM system with accurate lead information.
• Communicate any areas of need, problems, and concerns from guests to the General Manager and Director of Wedding & Event Sales or Director of Hospitality.
• Perform all other duties as assigned by management

Required Education, Knowledge, Skills, and Competences:

• Bachelors Degree (or in progress) preferred Hospitality, Marketing, Communications, Event or Meeting Planning or equivalent experience in the hospitality industry
• Customer service-oriented mindset with a focus on exceeding client expectations
• Must possess exceptional communication, negotiation, and interpersonal skills, with the ability to build and maintain relationships at all levels
• Maintain a professional and polished appearance in adherence with the company dress code
• Must have advanced computer skills; including working with the Microsoft Office Suite (including Excel), Aisle Planner, Google Documents, etc.
• Excellent organizational, planning, and follow-up skills.
• Problem-solving skills and deductive reasoning abilities
• Superior verbal communication and written skills required
• Must possess and maintain valid California Food Handler Certificate
• Must possess and maintain a current ABC approved California Responsible Beverage Serving Certification
• Must possess and maintain current California Driver License with a satisfactory driving record
• Will be required to travel to other locations within the portfolio on a frequent basis including starting your shift at different properties. Drive company company vehicles including golf carts, at an appropriate speed and with caution
• Ability to work under pressure and remain calm to resolve problems using good judgment
• Ability to work cohesively with co-workers as part of a team
• A complete job description will be available during the interview or upon request.

Please visit our website for more information about our beautiful and growing hospitality portfolio: www.liveloveleal.com

In accordance with California law, the expected pay rate for this California position is $26.00/per hour + Commission. The actual compensation will be determined based on experience and other factors permitted by law.

For immediate consideration, please submit your resume in PDF format.