Brand New: A Collective

Marketing & Executive Assistant

Full Time • Beverly Hills, CA, United States of America

50,008 - 63,322 (Yearly) Added 6 hours, 1 minute ago

Summary

LOCATION

Not specified

QUALIFICATIONS

1-2 years of experience in an administrative or marketing-focused role; Bachelor’s degree in Marketing, Business, Communications, or related field; Experience with Microsoft Office, Adobe, and MacOS operating systems.

RESPONSIBILITIES

Support day-to-day marketing and communications; lead quarterly trend reports; assist in creating marketing materials; manage scheduling and travel for Co-Founders; support project management tasks; maintain social media strategies; coordinate internal and external meetings.

INDUSTRY

Marketing and Communications

SHORT DESCRIPTION

The Marketing & Executive Assistant provides support in marketing and administrative functions, maintains client relations, and helps in trend reporting while supporting the Co-Founders and project management.

Description

The Marketing & Executive Assistant is responsible for the support and coordination of our organization's day-to-day marketing and communications needs, while also supporting our marketing programs. Our Marketing & Executive Assistant will work with the team across multiple functions of our business, including administrative, company marketing and client work. The right candidate will learn the foundations of the business internally while also allocating time to service existing client-based programs. The Marketing & Executive Assistant is responsible for keeping a consistent pulse on culture as it relates to brands and lifestyle verticals from Music & Entertainment and Fashion to Talent and key cultural moments by leading the development of quarterly trend and culture reports.

KEY RESPONSIBILITIES

Marketing:

Lead quarterly trend reports across competitor, brand and industry categories to keep the company and clients informed on culture, talent partnerships, industry trends, and more
Assist in the creation and proofing of marketing materials in conjunction with client pitches and outreach (pitch decks, talent sheets, meeting agendas and recaps, etc.)
Assist Project Management team as needed on ad-hoc project tasks including client status reports, agendas, vendor management communications, event planning, and production-related tasks
Work with Creative team and Web Design to help keep Brand New website updated on a monthly basis
Help build and track performance of social media strategy across company’s Facebook, Instagram, LinkedIn platforms
Assist with new business prospecting by conducting market research, identifying potential opportunities, and contributing to the development of pitching materials to support agency growth initiatives.

Administrative:

Serve as executive assistant to the Co-Founders
Manage Co-Founders calendars, including: scheduling meetings, sending out invitations and setting up conference calls
Assist in the coordination and booking of company travel
Assist in financial processes (i.e. Billing, invoicing, deposits, expense tracking)
Manage internal and external recurring meeting invites for the company, liaising with external agency partners and clients on schedules as needed
Assist in any print, shipping, or asset coordination when needed
Maintain all internal databases - clients, vendors, talent, brands
Organize and manage team agendas, both internal and external
Record notes and capture action items to circulate to the team following both internal and external calls
Assist Co-Founders with onboarding new employees (i.e. creation of onboarding agendas, scheduling onboarding meetings, new employee asset securement, updating onboarding documents)
Coordinate and keep track of company-wide certification and training initiatives in accordance with client requirements and industry standards
Manage company software, training programs, and subscriptions for maximum employee benefit and optimal operations

Office Management:

Liaising with building management, coordinating cleaning services, weekly F&B orders, plant maintenance, paying monthly bills, office organization and decoration, etc.
General willingness and ability to travel and be on-site for support of events, shoots, and remote projects as needed
Manage company storage unit, owning inventory management and organizational process
Lead efforts on Client & Company gifting initiatives etc.

QUALIFICATIONS

At least one to two years of experience in an administrative or marketing-focused role
Bachelor’s degree in Marketing, Business, Communications, or related field
Sales, Marketing and/or Administration experience
Experience with Microsoft Office, Adobe, MacOS operating systems and platform

SKILLS

Excellent written and verbal communication skills
Superior level of attention to detail
Professional, charismatic, positive personality
Ability to work independently and/or with a team
High level of organizational skills
Follow-up skills with a genuine interest in Brand Marketing, Music, Media, and Entertainment.
Self-starter who takes initiative and maintains a level of professionalism in a high-paced environment
Excellent listener who takes pride in learning from surrounding experiences,
Highly organized with superior time management skills, and has the ability to take action.

COMPENSATION & BENEFITS

Base Salary Range: $65,000K+/annually.
May be eligible for additional compensation opportunities, such as: performance or merit-based increases, project bonuses, etc.
Compensation is determined by analysis of candidate qualifications and experiences.
Medical, Dental, Vision, 401K, Short-Term Disability, Parental Leave, Paid-time Off, Sick Days, Fitness Stipend

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