Medical Office Coordinator

Part Time • Scottsdale, AZ, United States of America

49,920 - 58,240 (Yearly) Added 1 day, 19 hours ago

Summary

LOCATION

In person, part-time position with expected hours of 32 – 36 per week; no weekends.

QUALIFICATIONS

Previous experience in surgical office coordination or a similar role, strong knowledge of cosmetic surgical office procedures, familiarity with HIPAA/OSHA regulations, proficiency in MS Office, Adobe Photoshop, EMR software, excellent organizational skills, and attention to detail.

RESPONSIBILITIES

Oversee office operations and maintenance, manage phone calls and messages, coordinate consultations and surgeries, assist with patient appointments, monitor surgeon's schedule, manage emails, maintain filing systems, and assist with budgeting and financial reporting.

INDUSTRY

Cosmetic Plastic Surgery

SHORT DESCRIPTION

Responsible for overseeing daily operations of a cosmetic plastic surgery office while providing exceptional customer service and ensuring efficient workflow.

Job Overview:
We are seeking a mature, professional, organized and detail-oriented Office Coordinator to be responsible for overseeing day-to-day operations of the office and administrative tasks. The ideal candidate will have excellent written and verbal communication skills, excellent customer service skills, a "can do" attitude, and a proven track record in plastic or cosmetic surgery office experience. Marketing and sales experience preferred.

Responsibilities:

-Oversee maintenance of office equipment and supplies

-Answer phone calls and take accurate messages

-Coordinate and schedule consultations & surgeries

-Assist with pre and post operative appointments

-Monitor surgeon's schedule to maintain efficient use of surgeon's time

-Optimize office flow and maintain smooth operations

-Handle incoming and outgoing emails

-Maintain filing systems and ensure documents are organized and easily accessible

-Assist with budgeting and financial reporting

Experience:
- Previous experience in surgical office coordination or a similar role

- Strong knowledge of cosmetic surgical office procedures and systems

-Knowledge and maintenance of HIPPA/OSHA

-Knowledge/experience with social media & internet marketing

- Proficiency in MS Office, Adobe Photoshop, and EMR software

- Must be able to work independently or with a team

- Excellent organizational skills with the ability to prioritize tasks

- Attention to detail and accuracy in all work

We are a 100% cosmetic plastic surgery, self-pay, practice. You must demonstrate a high level of customer service, professionalism and ability to engage with patients. If you are a motivated individual with excellent organizational skills and a passion for creating an efficient work environment, we would love to hear from you. Please forward your resume with a cover letter if you meet all of the above requirements. Thank you.

Job Type: Part-time

Pay: $24.00 - $28.00 per hour

Expected hours: 32 – 36 per week

Schedule: