Membership And Administrative Coordinator

The House at 1229, founded by Kathleen Buhle, is a vibrant non-profit social club for female leaders in downtown DC, committed to bringing together women from diverse backgrounds to share core beliefs and build meaningful connections.

Since our launch in September 2022, we’ve created a space where open dialogue, diverse perspectives and mutual support empowers women and contributes to their personal growth.

As our membership continues to grow, we’re looking for an Membership and Administrative Coordinator eager to make a positive impact and cultivate an inviting, dynamic environment where our women leaders can thrive.

About the Role:

The House at 1229 is seeking a proactive and highly organized Membership and Administrative Coordinator to support our Founder and team.

This role is integral in ensuring exceptional communication with our members, directly reporting to the founder in operational tasks, and enhancing the overall member experience. The ideal candidate will have strong organizational and interpersonal skills, with a passion for community-building and supporting women leaders.

Key Responsibilities:

Membership and Communication Management

• Schedule and manage appointments, events, and meetings with potential and current members.
• Track and maintain updated records of member information and report to the founder.
• Assist with membership-related activities, including following up on membership inquiries.
• Handle general email inquiries and maintain organized communication with members, potential members, and partners.

Operational and Administrative Support

• Coordinate and schedule appointments and virtual meetings for team members, ensuring all details are accurate and up-to-date.
• Organize and participate in staff meetings, taking detailed notes and creating concise meeting minutes.
• Assist in preparing and designing presentations for board members and in-house events.
• Provide regular updates to the founder on email marketing campaigns, project progress, and key outcomes.

Membership Service

• Greet and welcome visitors, members, and potential members, ensuring a positive first impression.
• Answer phone calls, direct inquiries, and take messages as needed.
• Assist with check-ins and registrations for events and meetings.
• Provide general administrative support as needed, including managing office supplies.

Requirements:

• Proven experience in administrative tasks, calendar management, and email correspondence.
• Ability to assist in creating newsletters.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Excellent written communication skills, with an eye for detail and accuracy.
• Basic design skills for creating visually appealing presentations on tools such as Canva.
• Proficiency in using productivity tools such as Google Workspace, Zoom and other scheduling platforms.
• Ability to take clear and actionable meeting minutes.
• Ability to work M-F: 9a till 5pm (this role is overtime eligible)

Benefits:

• Compensation: $21 - $24 per hour
• Health & Retirement: Medical, Dental, Vision and 401(k)
• Vacation: 15 days
• Holidays: 10 days
• Sick: 5 days

We are an equal opportunity employer and welcome applicants regardless of race, gender, religion, national origin, disability, or any other protected characteristic.

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Do you have experience creating visually appealing presentations using tools like Google Slides, Canva or PowerPoint?

Yes or No, you can add more detail if you wish. You must answer this question to be considered.

• Do you have experience monitoring & compiling data into reports for stakeholders or leadership teams?

Yes or No, you can add more detail if you wish. You must answer this question to be considered.

• Are you able to work Monday through Friday from 9:00 AM to 5:00 PM, with the flexibility to stay until 7:00 PM on occasion to close?

Yes or No, you can add more detail if you wish. You must answer this question to be considered.

• Do you have reliable transportation to our location 1229 19th St NW, Washington, DC 20036? Yes or No

( FYI: Closest metro stop is Dupont Circle Metro Red Line approximately an 3-minute walk away​ and nearest parking garage is one block away)

Yes or No, you can add more detail if you wish. You must answer this question to be considered.

Education:

• Associate (Required)

Experience:

• admin, calendar management & email correspondence: 2 years (Required)

Work Location: In person