Music - Touring Assistant

Full Time • Los Angeles, CA, United States of America

41,600 - 45,760 (Yearly) Added 1 day, 8 hours ago

Summary

LOCATION

On-Site in Los Angeles, CA, United States

QUALIFICATIONS

Minimum of 10 months of professional administrative experience, strong organizational and problem-solving skills, excellent interpersonal and communication abilities, proficiency in Microsoft Office suite, and a BA/BS from an accredited University or College preferred.

RESPONSIBILITIES

Manage administrative duties, communicate with clients and partners, organize offers, handle contracts, enter reports, track contracts and deposits, update calendars, and assist with special projects.

INDUSTRY

Entertainment and Sports Agency

SHORT DESCRIPTION

CAA is seeking an Assistant for the Music Touring department in LA, requiring strong administrative skills and experience in the music or events industry, to support an agent in managing tours and client communications.

Job Description

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations.

Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities.

Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.

The Role

CAA is seeking an Assistant to support an agent in our Music Touring department, based in LA. Music Touring connects fans to their favorite artists through live experiences in all sizes of venues, across regions, and across musical tastes. Touring is a fast-paced, high volume business requiring exceptional relationship management, attention to detail, and understanding of the space. The ideal candidate should have experience working in the music or events industry in some capacity. The individual should be motivated, a quick-thinker, and possess solid administrative and organizational skills. The ideal candidate is organized, willing to immerse themselves in the industry, and is able to communicate with clients, agents, and executives while maintaining a high level of discretion.

Responsibilities

Manage administrative duties including handling heavy phones, calendar management, coordinating meetings and schedules, scheduling travel, booking reports, preparing expense reports, and general office management tasks

Communicate directly with clients, managers and buyers, record labels, and promoters

Organize & track offers (confirmed, pending or pass)

Handle white sheets and issuing of contracts (attention to detail/formatting)

Enter final reports and settle shows in Engage

Track contracts (Buyer Signed, CAA Reviewed, FEC) and deposits

Update client calendars in TR, gather ticket counts, create/update Offer/Tour Grids

Assist with special projects, research, and compiling information as needed

Qualifications

Minimum of 10 months of professional administrative or equivalent experience

Ability to work well in fast-paced environments; meet tight deadlines; lead multiple projects and expectations; maintain a sharp focus while handling competing priorities

Attention to detail, strong organization and problem solving skills are a must

Strong interpersonal and communication skills, both written and verbal, while understanding the importance of maintaining confidentiality

Ability to anticipate needs and execute time-sensitive matters

Team oriented and able to communicate and collaborate with employees at all levels

Must be solutions oriented

Adept at quickly learning new processes, technology, and ability to assimilate oneself and become familiar with existing systems

Strong command of the Microsoft Office suite, especially Word, PowerPoint, Excel and Teams

Education

BA/BS from an accredited University or College preferred

Location

On-Site in Los Angeles, CA, United States

Compensation

The base hourly rate for this position is in the range of $20.00-22.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.

Please provide complete and legible information. An incomplete application may affect your consideration for employment.

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

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