Nb-Pt-Administrative Assistant-Common Council
LOCATION
Remote work is optional; up to 40 hours per week with a varied schedule.
QUALIFICATIONS
Associates degree, paralegal certificate/training program, or equivalent education and experience, plus at least two years of legal, paralegal, writing, or editing experience.
RESPONSIBILITIES
Provide administrative support to the Common Council and Council Attorney, attend meetings, manage scheduling, maintain confidentiality, handle social media content, create correspondence, assist with program management, and complete special projects as assigned.
INDUSTRY
Public Administration
SHORT DESCRIPTION
The Part-time Administrative Assistant supports the Common Council and Council Attorney with administrative tasks while maintaining confidentiality and assisting in the efficient delivery of city services.
POSITION SUMMARY:
The Part-time Administrative Assistant provides administrative support to the Common Council, Council Attorney while exercising a high degree of discretion and confidentially.
SCHEDULE:
Varied schedule-Remote Work is optional, up to 40 hours per week. Schedule may vary based on operational needs.
PAY RATE:
$55,000-$58,000 (Non-Exempt)
SUPERVISION EXERCISED:
Not applicable.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
This list represents the types of duties required by the position. Other duties may be assigned as
reasonably expected.
- Attends all Common Council and Committee meetings, on and off-site, ensuring consistent format and accuracy of content.
- Maintains a high level of confidentiality.
- Scheduler of all Common Council Committee meetings (on and off-site) and events.
- Provides administrative support for the City Council and Council Attorney, including composing correspondence, preparing reports and presentations, drafting of legal documents, etc.
- Manages all Common Council social media content.
- Answers the Common Council phone lines and CCouncil email.
- Creates correspondence requested by the Common Council into Laserfiche computer software program.
- Provides additional support and assistance in the efficient and effective delivery of city services through the council offices.
- Assists with the Youth Council Advisory program management and programing planning/logistics.
- Maintains the Council website.
- Completes special projects and duties assigned by the Common Council.
- Provides technical support to Council Members as needed.
NON-ESSENTIAL/MARGINAL FUNCTIONS:
- Answers phones and performs other duties as required.
QUALIFICATIONS
To perform this position successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE:
- Associates degree, paralegal certificate/training program, or equivalent education and experience required.
- At least two years? legal, paralegal, writing or editing experience required.
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