Office Assistant

We are hiring an experienced Office Assistant to join our team here at Graham Landscape & Design LLC in Eugene, OR. We are seeking someone who embodies our core values: being persistently passionate, demonstrating absolute accountability, and delivering customer service beyond expectations. If this resonates with you, please read on!

This role requires prior experience with QuickBooks Desktop. Ideal candidate has previous experience as a recruiter or posting job listing on Indeed. Additionally, we value candidates with a background in administrative work, particularly within a sales environment.

This position is 100% in-person. Monday-Friday, 8:30am to 5pm (with flexibility for start and stop time). Strong attendance is very important to us, this role is incredibly valued and is a pivotal part of our wheel.

Pay range starting out is $16.00-$19.00.

Why work at Graham?

• Health Insurance - Comprehensive health insurance coverage with 50% of premiums covered by the company.
• Dental Insurance - 50% of premiums covered by the company.
• Simple IRA - Eligibility to participate in a Simple IRA retirement plan with company matching contributions up to 3%.
• Work Life Balance - Consistent day shift schedule, Monday through Friday, ensuring a healthy work-life balance with weekends off.
• Company Discounts - Exclusive discounts on company products or services for employees.
• Weekly Pay - Weekly payroll schedule providing financial stability & predictability.
• Year Round Work - Stable employment with year-round work opportunities.
• Culture - We understand that a strong culture leads to happier employees, higher productivity, & better outcomes for our clients. Join us & experience firsthand how our commitment to culture sets us apart.
• Bonuses - Various incentive programs including referral bonuses, positive reviews incentives, Google reviews rewards, Employee of the Month recognition, Kudos winners rewards, Competitor Referral bonus, & more to reward outstanding performance & contributions.

KEY RESPONSIBILITIES:

Administrative Support:

• Create job ad listings, schedule meetings for hiring manager.
• Manage company files for employees, customers, vendors, insurance, and equipment.
• Scheduling of irrigation service appointments.
• Ensure proper inventory and storage of uniforms.
• Perform lock-up and closing duties.
• Support managers, office staff, and owner with special projects.

Customer Support:

• Answer phones promptly and professionally.
• Respond to online landscaping requests quickly and courteously, routing to the appropriate team member.
• Ensure customer requests are completed.
• Maintain customer databases for marketing, billing, and service tasks.
• Monitor and suggest improvements for online marketing efforts.
• Manage customer insurance requirements.

Account Receivable/Accounts Payable:

• Enter bills, checks, debits, and credits into QuickBooks accurately and efficiently, and perform all A/P and A/R functions.
• Track company purchases, ensuring receipt of merchandise in good working order, and establish and maintain a Purchase Order system.

QUALIFICATIONS, SKILLS & REQUIREMENTS:

• Previous QuickBooks experience is required.
• Proficient in G Suite and quick to learn other software.
• Strong problem-solving skills.
• Self motivated.
• Extremely organized with strong multi-tasking and time-management skills.
• Handle sensitive information with the highest degree of integrity and confidentiality.

Join our team & cultivate your career in landscaping. Grow with us & create a future filled with opportunity & advancement!

Due to the anticipated volume of responses, we will contact only those candidates who most closely match our requirements.

Job Type: Full-time

Pay: $16.00 - $19.00 per hour

Expected hours: 32 – 42 per week

Benefits:

• 401(k) matching
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Schedule:

• Monday to Friday

Ability to Commute:

• Eugene, OR 97405 (Required)

Work Location: In person