Office Manager/Executive Assistant

The Office Manager/ Executive Assistant will provide high-level administrative support to the CEO as well as assisting with day-to-day operations in the Franklin, TN office. The role involves managing calendars, coordinating meetings, preparing reports, handling communications, and supporting the HR, marketing, and sales functions. The ideal candidate will have excellent organizational skills, strong communication abilities, and a proactive approach to problem-solving. A background in sales, marketing, or business operations within a GPO or similar industry is a plus.

Administrative Support:

• Manage the CEO's calendar, schedule meetings, and prioritize appointments.
• Organize travel arrangements, accommodations, and itineraries for the CEO.
• Draft and proofread internal and external communications, including emails, reports, and presentations.
• Prepare and maintain records, reports, and documentation in a timely and organized manner.

Marketing Support:

• Assist in the development and execution of marketing campaigns, including email marketing, social media, and promotional materials.
• Coordinate marketing efforts, such as newsletters, webinars, and trade shows.
• Help manage content updates on the company’s website and marketing collateral.
• Maintain a database of marketing contacts and help with lead generation and outreach.

Sales Support:

• Assist with sales tracking, reporting, and data entry into the CRM system.
• Support the preparation of proposals, sales presentations, and RFP responses.
• Coordinate follow-ups with clients and prospects and schedule sales meetings.
• Help maintain and update the sales pipeline and relevant metrics.

HR Support:

• Provide on-site support for employee HR needs and day-to-day inquiries.
• Assist with training sessions, onboarding logistics, and culture initiatives.
• Coordinate office events and programs to promote a positive workplace.
• Serve as the primary liaison to HR partners, including benefits and insurance providers.
• Manage HR-related documentation and support policy implementation.

Cross-functional Coordination:

• Serve as a liaison between the executive team, marketing, sales, and other departments to ensure alignment on organizational goals.
• Assist in preparing materials for board meetings, client meetings, and other high-level presentations.
• Monitor project timelines and deliverables, ensuring deadlines are met.

Special Projects:

• Assist with special projects as needed, ranging from internal process improvements to client outreach and event coordination.
• Conduct research and gather data to support business development and strategy efforts.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

People with a criminal record are encouraged to apply

Ability to Commute:

• Franklin, TN 37067 (Preferred)

Ability to Relocate:

• Franklin, TN 37067: Relocate before starting work (Required)

Work Location: In person