Operations Assistant

Summary

We are seeking a highly organized and proactive Administrative Assistant to support our Director of Operations in day-to-day tasks. This role involves managing administrative responsibilities, creating marketing materials, coordinating with clients and agents, and maintaining our social media presence. The ideal candidate will be detail-oriented, tech-savvy, and possess excellent communication skills to ensure the seamless execution of real estate operations. This position would start as part time but hopefully grow to full-time. Compensation depends on experience.

Responsibilities

• Administrative Support:
  • Assist the Director of Operations with daily tasks, scheduling, and organizational duties.
  • Manage correspondence, emails, and follow-up communications to ensure efficient workflows.
  • Prepare and organize documents, files, and reports as needed.
• Social Media Management:
  • Create, schedule, and monitor engaging content across company social media platforms.
  • Stay updated on trends to enhance brand visibility and audience engagement.
  • Respond to comments and messages, ensuring timely and professional communication.
• Marketing and Client Communication:
  • Design and assemble marketing packets for potential clients and presentations.
  • Collaborate with the marketing team to develop promotional materials and campaigns.
  • Serve as a point of contact for clients, providing updates and answering inquiries.
• Event Planning and Coordination:
  • Assist in planning and organizing team meetings, client appreciation events, and community outreach initiatives.
  • Manage event logistics, including venue selection, vendor coordination, and guest communication.
• Agent Support:
  • Assist real estate agents with transaction coordination, document preparation, and other administrative tasks.
  • Manage lead tracking systems and distribute leads effectively to agents.
  • Provide training and support on office systems, tools, and processes as needed.
• Lead and Database Management:
  • Maintain and update the lead management system to ensure accurate records.
  • Track and report lead progress to improve conversion rates.

Qualifications

• Prior experience in administrative, marketing, event planning, or customer service roles is preferred.
• Proficiency in social media platforms, and google suite
• Strong written and verbal communication skills.
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• High attention to detail and a commitment to quality work.
• A positive, team-oriented attitude with a willingness to learn and adapt.

About-our-team

As a leading real estate agency in the Flathead Valley, we cater to all our clients selling and buying needs. Our focus is on providing exceptional service through our expertise in professional home staging and implementing cutting-edge digital marketing strategies. Our goal is to stage and design our listings to sell so our clients get top dollar for their home in the shortest amount of time possible. At Beckman's Real Estate, we pride ourselves on our extensive knowledge of the local market and our ability to connect clients with their Montana Dream Home or Property. With a dedicated team of professionals by your side, we guarantee a personalized and streamlined experience throughout the entire buying or selling process.

We are powered by PLACE, a broker-agnostic business services and technology platform transforming the industry for top agents and their customers. Join and gain in-house marketing and design services, daily live professional development opportunities, superior technology that eliminates up to 75% of daily tasks, and more. We invest in your future by providing opportunities for personal and professional growth, so you can dream bigger while gaining exponential leverage and success within our powered by PLACE team.