Part-Time Administrative Assistant - Consulting

Description & Requirements

The Part-time Administrative Assistant for Consulting will support our marketing and business development efforts for Consulting in multiple ways, including ordering and compiling trade show exhibits, shipping, receiving, and storing exhibits and swag, ordering of promotional items, and attending some local and regional in-person tradeshows/events to facilitate setup and break down of booth. This role will also handle basic formatting and proofing needs for department documents and client presentations and deliverables in PowerPoint, Word, and other formats.

How you will contribute:

• Day-to-day operations for Consulting Marketing. Tasks may be assigned as needed.
• Answering questions, navigating firm systems to track down answers & solve problems.
• Liaising with Office Administrators in different markets to coordinate trade show shipments and setup
• Communications with National Office and Regional MBD departments, Consulting HR, Accounting, & IT departments
• Assisting Senior Marketing Coordinator with consulting marketing inbox, cleaning up data, list pulls, CRM entry
• Basic formatting and proofing of presentations and documents using spellcheck, grammar check and firm risk word proofing
• Attending trade shows in person at various locations around the country to assist with setup, storage, break down and shipping
• Shipping out of numerous items, trade show banners, easels, promotional swag and maintaining a record of inventory
• Handling logistics and storage needs of trade show booths in the office where they are based
• Verifying and coding charges and working with Consulting Accounts Payable

We are looking for people who have Forward Vision and:

• Ability to work Monday, Wednesday, Friday each week from 8-2pm ET
• Ability to travel for both internal and external marketing purposes
• Hard working, self-starter who requires minimal direct supervision
• Ability to effectively convey information to others
• Positive attitude & ability to work in a team environment
• Strong communication skills & ability to prioritize and take care of multiple projects and meet deadlines, in addition to willingness to work regularly with senior management

Minimum Qualifications:

• High School Diploma or equivalent required
• Proficiency with Microsoft Office Suite

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With a legacy spanning more than 100 years, Forvis Mazars is committed to providing a different perspective and an unmatched client experience that feels right, personal and natural. We respect and reflect the range of perspectives, knowledge and local understanding of our people and clients. We take the time to listen to deliver consistent audit and assurance, tax, advisory and consulting services worldwide.

We nurture a deep understanding of our clients’ industries, delivering greater insight, deeper specialization and tailored solutions through people who listen to understand, are responsive and consult with purpose to deliver value.

About Forvis Mazars, LLP

Forvis Mazars, LLP is an independent member of Forvis Mazars Global, a leading global professional services network. Ranked among the largest public accounting firms in the United States, the firm’s 7,000 dedicated team members provide an Unmatched Client Experience® through the delivery of assurance, tax, and consulting services for clients in all 50 states and internationally through the global network. Visit forvismazars.us to learn more.

Forvis Mazars, LLP is an equal opportunity/affirmative action employer. Employment selection and related decisions are made without regard to age, race, color, sex, sexual orientation, national origin, religion, genetic information, disability, protected veteran status, gender identity, or other protected classifications.
It is Forvis Mazars, LLP standard policy not to accept unsolicited referrals or resumes from any source other than directly from candidates.

Forvis Mazars, LLP expressly reserves the right not to consider unsolicited referrals and/or resumes from vendors including and without limitation, search firms, staffing agencies, fee-based referral services, and recruiting agencies.
Forvis Mazars, LLP further reserves the right not to pay a fee to a recruiter or agency unless such recruiter or agency has a signed vendor agreement with Forvis Mazars, LLP.Any resume or CV submitted to any employee of Forvis Mazars, LLP without having a Forvis Mazars, LLP vendor agreement in place will be considered the property of Forvis Mazars, LLP.