Part-Time Operations And Talent Coordinator

Job Title: Part-Time Operations and Talent Coordinator
Company: Fujisan Marketing
Location: Seattle, WA (In-Office)

About Fujisan Marketing:
Fujisan Marketing is a data-driven digital marketing agency specializing in pay-per-click (PPC) advertising, SEO, and web analytics. Our team is passionate about helping businesses succeed through strategic online campaigns and cutting-edge marketing solutions. We are looking for a Part-Time Operations and Talent Coordinator to support our team and help us attract top talent while ensuring smooth financial and operational processes.

Job Description:
As a Part-Time Operations and Talent Coordinator at Fujisan Marketing, you will play a key role in office administration, recruitment, and basic accounting functions. This in-office position in Seattle is perfect for someone detail-oriented and organized who thrives in a dynamic, collaborative environment.

Key Responsibilities:
Administrative Duties:

• Perform general administrative tasks such as data entry, filing, and managing correspondence (emails and phone calls).
• Schedule and coordinate internal and client meetings, as well as team events.
• Assist in preparing reports, presentations, and client-facing documents.
• Manage office supplies.
• Maintain organized digital and physical files.
• Support team members with travel arrangements and expense reports.
• Act as the first point of contact for incoming inquiries and visitors.
• Collaborate on various ad hoc projects as needed.

Recruiting Duties:

• Assist with drafting and posting job descriptions on various job boards and platforms.
• Screen resumes and coordinate initial candidate outreach.
• Schedule and manage interviews between candidates and hiring managers.
• Maintain and update applicant tracking systems and recruitment records.
• Support onboarding activities for new hires, ensuring a smooth transition into the company.
• Participate in efforts to enhance the employer brand and create an engaging candidate experience.

Accounting Duties:

• Prepare and send invoices to clients.
• Manage accounts payable by processing and tracking vendor payments.
• Oversee accounts receivable by monitoring and following up on outstanding payments.
• Reconcile financial transactions and maintain accurate records.
• Assist in generating basic financial reports as needed.
• Coordinate with external accountants or bookkeepers for month-end and year-end processes.

Qualifications:

• Previous experience in administrative roles; experience with recruiting or accounting tasks is strongly preferred.
• Familiarity with accounting software (e.g., QuickBooks, Xero) is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and cloud-based tools (Google Workspace, Slack).
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and exercise discretion, particularly with sensitive financial and candidate information.
• A proactive attitude with a willingness to learn and adapt.
• Must be able to work in-office in Seattle.

Hours and Compensation:

• Part-time position: Approximately 20–25 hours per week with a flexible schedule.
• Compensation: $25–$35 per hour, depending on experience.

How to Apply:
If you’re excited about contributing to a growing marketing agency and supporting our administrative, recruitment, and accounting efforts, please send your resume and a brief cover letter explaining why you’d be a great fit for this role to [insert email address]. Applications will be reviewed on a rolling basis.

Fujisan Marketing is an Equal Opportunity Employer.
We are committed to fostering a diverse and inclusive workplace where everyone feels valued and supported. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability, or veteran status.

Job Type: Part-time

Pay: $25.00 - $35.00 per hour

Expected hours: 20 – 25 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Seattle, WA 98103 (Required)

Ability to Relocate:

• Seattle, WA 98103: Relocate before starting work (Required)

Work Location: In person