Pmo Senior Program Manager, Global Events

Oracle’s mission is to help people see data in new ways, discover insights, and unlock endless possibilities. Oracle’s Global Events organization is responsible for upholding this mission through a variety of customer engagement experiences, including global flagship programs, hybrid events, third-party activations, and more. These events target Oracle customers, partners, users, and leaders with vision at all levels. The organization’s main objective is to produce next-level event experiences that drive awareness of Oracle’s brand and deliver measurable business impact.

Oracle’s Global Events organization is creating a Project Management Office (PMO) to support the delivery of its business goals through integrated, strategic project portfolio management. Global Events’ PMO will develop, maintain, and enforce practices, policies, and standards for structuring and executing projects within the organization. Its purpose will be to drive discipline, communication, and orchestration, ensuring that the programs are delivered efficiently and effectively. PMO staff will provide process expertise, administrative support, and knowledge of management coordination. They will also facilitate clear communication channels between stakeholders and executive producers in charge of specific event programs through rigorous governance, regular status updates, and meetings designed for maximum impact.

Reporting to the Director, Business Operations, Global Events, the PMO Senior Program Manager plays a crucial role in supporting the entire life cycle of some of Oracle’s large portfolio of corporate events. The emphasis for this role is on driving process excellence, not event design, scoping and delivery, which are the responsibility of lead executive event producers this role partners closely with.

In this role, you will be assisting event executive producers and other leaders move event programs forward through competent communication, world-class co-ordination, and problem-solving. As part of virtual teams inclusive of multiple stakeholders within and beyond the Global Events organization, you will be driving all parties to a common goal. You will partner not only lead event executive producers with Global Events, but also with product marketing, field marketing, marketing communications, other corporate functions and external vendors as the situation warrants.

You will be a trusted partner to event executive producers. Your sense of ownership of planning and storytelling instruments such as project plans and walking decks, your eye for detail, and your ability to hold stakeholders at different levels of seniority accountable will play an important role in making of all parties involved successful.

You are an inclusive, collaborative, high-energy, confident and emotionally mature PMO professional with outstanding people skills, and you possess good understanding of project management methodologies, and experience in operating in highly matrixed environments where ambiguity and ongoing change are the norm.

You display solid leadership skills to support cross-functional teams, emotional intelligence and resilience, and can maintain focus and be productive under stress while operating against often demanding deadlines. You have outstanding communication and collaboration abilities, along with a dose of assertiveness and grit. You operate confidently as part of a large, remote team, driving success through relationship-building, empathy and creative problem-solving.

You have advanced organizational and analytical skills, and area able to operate effectively with a variety of deadlines and personalities. You live and breathe a proactive delivery mindset. You are a solid presenter and a great listener, with the presence and maturity required to balance ambitious priorities.

• Bachelor’s degree in project management, event management, or a related field preferred.
• PMP, PRINCE2, or other relevant project management certifications highly desirable.
• 5+ years of experience in project management, preferably within event planning, corporate events, or large-scale global events.
• Solid understanding of project management methodologies (Agile, Waterfall, etc.).
• Advanced communication and interpersonal skills, with the ability to work effectively in a multicultural, global environment.
• Proven ability to manage multiple projects simultaneously and deliver them on time.
• Strong analytical and problem-solving skills, with a focus on process optimization and continuous improvement.
• Experience with project management apps (e.g., MS Project, Jira, Asana, Trello, Wrike) desirable. Oracle Marketing currently utilizes Wrike as primary project management solution.
• Experience with venue sourcing and contract negotiation for various event sizes.
Travel required: less than 10% of time. The role does not require travelling to all events supported.

Career Level - IC4

The PMO Senior Program Manager is responsible for supporting the full event life cycle to ensure planned milestones are met as per project plan, dependencies are identified early-on, planning meetings and executive briefings are run efficiently and effectively, and planning documents are always up-to-date and accessible to relevant stakeholders. You will partner with event executive producers to develop timelines and ensure progress to plan, as well as track critical project achievements. You will act as control tower and orchestrator in a complex, cross-group, international environment. You will support leadership in the development of a PMO culture and help educate stakeholders about PMO best practices.

PMO Excellence: Key role within the Global Events’ organization Project Management Office, ensuring effective governance, resource allocation, and process adherence.

Project Planning: In collaboration with event executive producers, defines and maintains project plans, timelines, key documents for international corporate events. Facilitates end-to-end scoping, optimizes processes on an ongoing basis, and manages cross-team dependencies.

Risk & Issue Management: Identifies potential project risks and issues, develops mitigation strategies, and ensures proactive management across all stakeholders.

Stakeholder Management: Collaborates with global stakeholders, including senior leadership, executive producers, and cross-functional teams, to align deliverables and timelines.

ROB Ownership : Owns the rhythm of the business for specific corporate events, organizing, chairing and documenting critical recurring meetings.

Process Improvement: Continuously reviews and improves project management methodologies, tools, and best practices to drive efficiency and effectiveness in event execution.

Reporting & Documentation: Ensures accurate and timely reporting on project status, risks, budgets, and resource utilization. Maintains clear and up-to-date project documentation.

Team Coordination: Supports lead executive producers in overseeing the work of multiple stakeholders across various geographies, ensuring consistent execution and alignment with organizational goals.

Venue Sourcing : S upports the Business Operations Director with identifying and contracting venues for our proprietary events that meet specific requirements.

Post-Event Analysis: Supports lead executive producers during post-event reviews, gathering feedback and lessons learned to optimize future event planning and execution.