Program Assistant - Business, Marketing, Entrepreneurship, & Finance

Department Information

To apply: https://schooljobs.com/careers/cccs/systemoffice

Description of Job

The Colorado Community College System (CCCS) is hiring a Program Assistant to join our Career & Technical Education (CTE) team at System Office. In this role you will provide administrative support in the Business, Marketing, Entrepreneurship, and Marketing (BMEF) program for the Program Directors and State Advisors with a focus on conference logistics and accounting processes. If you are looking for an administrative assistant role where your work has a direct impact on Colorado students, this position is for you!

We offer exceptional benefits, a flexible working environment, including hybrid-remote work schedules within the state of Colorado, and a strong work/life balance.

Please note: while this position is listed as being hybrid-remote, the person in this role will be expected to come into the office at least one day a week.

Duties Include:

• Event planning, project coordination, and administrative support for all DECA and FBLA conferences, including state and national leadership conferences. Includes support and maintenance of the event management system. Provides administrative support at the DECA and FBLA Conferences.
• Maintains websites, coordinates travel through travel agency and builds reports utilizing common software such as the Microsoft Office Suite and similar applications in Google Workspace. Updates System CTE records and databases.
• Reconciles student dollar accounts in QuickBooks, cuts checks, receives payments, makes deposits and communicates with local chapters regarding invoices and payments. Makes purchases using purchasing card and state association credit cards as appropriate, following all CCCS, state, and federal regulations.
• Reviews contracts, invoices, travel expenditure reports, and procurement card charges, prior to submittal for payment, for discrepancies in computation and appropriateness under state fiscal rules and regulations. Acts as procurement card holder and tracks expenses monthly.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

• Two years of office support experience. Appropriate education will substitute for experience on a year-for-year basis.
• Experience with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and/or similar applications in Google Workspace.

Supplemental Information

Attributes that will contribute to success in this position:

• Knowledge of using virtual platforms and social media.
• Team player, willing to put team first and modify tasks as projects direct.
• Excellent time management and organizational skills. Detail-oriented and able to meet deadlines.
• Ability to communicate effectively with clients (educators, vendors, etc.) and internal team and supervisors, in person, on the telephone and in written correspondence.
• Ability to anticipate problems or roadblocks and provide recommendations or solutions.
• Excellent customer service and interpersonal skills.
• Ability to and desire to learn new programs and skills.
• Basic QuickBooks or similar program skills (or willingness to learn)
• Basic Canva design skills or similar program (or willingness to learn).
• Comfort with email marketing and/or CRM systems (or willingness to learn).

• Ability to multi-task.
• Self-starter.

Work Location/Travel Expectations:

• The position is located at 9101 E Lowry Blvd, Denver, CO 80230.
• The person in this position will be expected to be in the office at least one day a week.

• Alternative Work Arrangements, including flexible schedules and remote work, may be available. Work must be completed in the state of Colorado.
• Employee will be required to travel to in-state conferences including DECA and FBLA State Conferences. Employee may be required to stay overnight at the hotel during these conferences. Employee may be asked to assist at off-site state conferences for other Career and Technical Student Organizations.
• Employee may be requested to travel out of state to national conferences.

The Colorado Community College System is the state’s largest institution of higher education and consists of 13 colleges and over 40 locations across the state, educating approximately 120,000 students annually. In addition, we train more than 4,000 Coloradans each year through various other programs. Our mission is to provide an accessible, responsive learning environment where our students can achieve their educational, professional, and personal goals in an atmosphere that embraces academic excellence, diversity, and innovation. We are an organization that encourages individuals to bring their whole selves to work.

The Colorado Community College System’s Career and Technical Education (CTE) team serves approximately 2,000 CTE programs at the middle, high school, and postsecondary level across Colorado, including approximately 179 school districts, 20 community colleges, and public entities such as the Department of Corrections. CTE leverages workforce and education systems so that each learner has quality CTE experiences leading to lifelong career success. For more information, please visit our CTE Vision page.

CCCS believes when all human qualities are regarded with dignity and respect and when everyone has access to the individualized support they need, all will have the opportunity to thrive. In all aspects of the employment process, decisions are made based on merit, competence, performance and business need without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, creed, ancestry, national origin, marital status, genetic information, military status, or any other protected status in accordance with applicable law.

Note: per the Colorado Job Application Fairness Act, an applicant may redact information from their resume, cover letter, and/or transcripts that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution. If your position requires us to review an official transcript, without redacting, we will request one as part of our conditional offer process. In order to evaluate work experience against established requirements for positions, we are still requesting dates of service (month and year) for positions in the applicant’s work history.