Program Assistant Iii

The Program Assistant III supports the School of Teacher Education and Leadership (TEAL) Advising Center and elementary/secondary faculty members by assisting with schedules, program applications/admissions, student files, licensure, meeting minutes, maintains and creates website content. The incumbent in this position is responsible for maintaining and coordinating Scholarship Awards with the Department Scholarship Committee, Department Business Manager and the College Scholarship Specialist. The Program Assistant III manages all planning and preparation for the TEAL Department Annual Awards and Scholarship Ceremony, including all event details (donor/student invitations, presenters, certificates, catering, facility, etc.).

This position includes excellent benefits such as 13 paid holidays; 12 days of vacation and 12 days of sick leave per year; 50% tuition reduction for employee, spouse, and dependents; competitive health benefits packages and a generous contribution toward your retirement. View more information here: Summary of Benefits 2024-2025

• Provides support to all TEAL advisors (Logan and Statewide) by assisting with advising appointments, answering general program questions, and directing students to website resources.
• Maintains program admission applications, student files, provides data to Accreditation and Undergraduate Affairs office to admit and clear students for registration, prepares admissions statistics, and tracks student registrations.
• Attends Secondary Teacher Education Program (STEP) meetings and Education Advising Team (EAT) meetings, takes minutes, logs STEP applications, and maintains student files in EGrad.

• Logs block applications for Logan and Statewide campuses.
• Provides admissions, registration information, course enrollment, and program changes to students.
• Communicates with block coordinators regarding enrollment and section caps, tracks student registrations, gathers student evaluations, and provides additional assistance as needed.
• Monitors student’s status (background checks, grades, GPA, etc.) and keeps advisors informed of any deficiencies.

• Maintains department scholarships in current University-wide system.
• Schedules and facilitates scholarship committee/reviewer’s meetings.
• Consults with Business Manager to identify scholarship award amounts.
• Provides recipient list to College Scholarship Specialist.
• Coordinates and manages the Department’s Annual Awards and Scholarship Ceremony, including maintaining scholarship donor lists for invitations, and managing all event details (catering, facility, presenters, etc.).

• Coordinates with instructors and EBLS teachers of dates/times to schedule students for observations.
• Visits ELED 1010 classes to present information to students about the observation process and schedules observation dates/times.
• Creates electronic calendars for teachers to track student observations.

• Four years of experience; or an associate degree/technical training plus two years of experience; or a bachelor’s degree or an equivalent combination of education and experience.

• Field specific knowledge, skills, and abilities as described in recruitment notice.
• Ability to make routine decisions.
• Skilled in creative problem solving.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Ability to coordinate and organize meetings and/or special events.
• Records maintenance skills.
• Knowledge of supplies, equipment, and/or services ordering and inventory control.
• Database management skills.
• Basic computer skills.
• Ability to create, compose, and edit written materials.
• Knowledge of communication principles, media, and marketing techniques.
• Ability to handle sensitive and confidential business data and personal information.
• Knowledge of University policies and procedures.
• Ability to take initiative and work without close supervision.

• Current resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
• A list of the names and contact information of four professional references, at least two of which must be current or previous direct supervisors
• A cover letter to be typed/pasted into a text box at the end of the application.

• 
  updated 04/2024

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

• updated 09/2023